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Job summary

Main area
Ward Manager Assistant
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
321-SWR2-6381984-B3
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
John Radcliffe Hospital
Town
Oxford
Salary
£22,816 - £24,336 per annum per rata
Salary period
Yearly
Closing
Today at 23:59

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

Ward Manager Assistant

NHS AfC: Band 3

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

The post holder will develop and implement administrative systems which will ensure the efficient and effective running of the Ward, allowing the Ward Managers to concentrate more fully on the clinical aspects of his/her job role.  The post holder will also respond to enquiries from other ward staff.

 

Main duties of the job

The successful candidate will be expected to work closely with their ward managers, they will  support their ward managers  with a comprehensive range of day to day admin tasks such as staff recruitment both clinical and administrative, assisting with ward projects, arranging and attending meetings, taking of minutes , organizing staff training (both clinical and administration  staff)  This support allows  the ward manger  time to  focus  on  their clinical duties, clinical team and patient flow through their wards. 

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel

Detailed job description and main responsibilities

  • Representing ward staff or managers at appropriate meetings, reporting back accordingly.
  • Manage the administrative process for the recruitment and orientation of new ward staff
  • Keep accurate records of vacancies
  • Establish and maintain professional working relationships with all staff
  • Make changes to e rostering as required by the Ward Sister.
  • Establishing good work relationships with external companies.
  • Uploading information on trust intranet and internal shared drives as required 
  • Record and respond to all enquires and requests on behalf of ward managers, and personally act upon when appropriate.
  • Meet & greet
  • Provide secretarial support to the ward manager, preparing and keeping his/her diary
  • Ensure all relevant paperwork is available for: ward meetings, HR meetings etc. Minute take and record action notes from a variety of meetings as required
  • Ensure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered to
  • Ensure there is a proper system for the collection and storage of Audit and other monitoring and sensitive information, both electronically and paper copies
  • Organize all relevant meetings
  • Prepare and type letters and reports as required
  • Organize appointments and transport for staff when required

Person specification

application

Essential criteria
  • literate,articulate and numerate
Desirable criteria
  • Experience in working with NHS

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Maria Cleofe Rosales
Job title
Ward Sister
Email address
[email protected]
Telephone number
01865 221843
Additional information

N/A

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