Job vacancy: Receipting Administrator, Sherwood Forest Hospitals NHS Foundation Trust, Sutton in Ashfield

Job summary

Main area: Procurement
Grade: NHS AfC: Band 2
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 214-CEN-6433217

Employer: Sherwood Forest Hospitals NHS Foundation Trust
Employer type: NHS
Site: King's Mill Hospital
Town: Sutton in Ashfield
Salary: £22,383 per annum pro rata
Salary period: Yearly
Closing: 25/07/2024 23:59

Receipting Administrator

NHS AfC: Band 2

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.

The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.

For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.

Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

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Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge Requirements

Essential criteria

Knowledge of purchasing procedures and systems within a large, complex organisation
Knowledge relating to the importance of goods receipting procedures
Understanding and use of Word and Excel packages and other computerised purchasing systems
Knowledge relating to general office procedures
Ability to work to deadlines

Desirable criteria

An awareness of the laws relating to Health and Safety at Work
Understanding of stock control procedures or inventory management systems

Qualifications

Essential criteria

Educated to G.C.S.E. level or equivalent

Desirable criteria

ECDL

Further Training

Essential criteria

Training undertaken in Manual Handling, and Health and Safety at Work

Experience

Essential criteria

Experience within a goods receipt and distribution function within a complex environment or large organisation
Experience of general office duties, i.e. filing, dealing with mail
Experience of working in a busy office environment working to high standards of accuracy under pressure and meeting deadlines
Customer service experience

Desirable criteria

Previous NHS experience
Previous experience of computerised purchasing
Use of e-mail and the Interne

Contractual Requirements

Essential criteria

Willing to work flexible hours when required

Desirable criteria

Willing to undertake further training and qualifications as required in the post

If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.

Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.

We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.

Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.

In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment. The current price of a check is £40 plus VAT for an enhanced and £23 plus VAT for a standard check. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.

Proposed for us: Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. Whilst Covid-19 vaccination is not a condition of employment at this present time unless you work in a Care Home facility, we continue to encourage our current and potential colleagues to get vaccinated. There is helpful advice and information about the Covid-19 vaccination and how to access it at: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/