Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 186-890-24-MH
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Rampton Hospital
- Town
- Retford
- Salary
- £25,147 - £27,596 per annum (pro rata for part time) plus High Secure Lead Payment of £2000 pro rata per annum
- Salary period
- Yearly
- Closing
- 29/07/2024 23:59
Employer heading
PA to Consultant Psychiatrist
Band 4
Job overview
The post involves all aspects of secretarial and administrative support to a Consultant Forensic Psychiatrist
This role requires an experienced Personal Assistant with the skills and qualifications to meet the needs of the role, this involves strong organisational skills, attention to detail and a clear communicator. There will also be the need to take accurate formal minutes for prolonged periods of time. The post holder helps co-ordinate all aspects of patients care, this will involve close liaison with Psychologist, Social Work, Occupational Therapists as well as family and friends of the patient.
Main duties of the job
The post requires an excellent working knowledge of Microsoft Office software packages. Experience of using/accessing databases would also be an advantage although training will be given on our electronic patient record information system.
You will be able to prioritise their workload to support the service provided by the clinical team and be an effective communicator with members of the multi-disciplinary team, other health care professionals and relatives / carers of the patients
You must have the ability to prioritise and work on your own initiative, be reliable producing accurate work, organised, diplomatic, and demonstrate flexibility and be confident and calm in all situations.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
This information is detailed in the Job Description and Person Specification for those candidates that are interested in working as a PA in a busy working environment.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications
Essential criteria
- GCSE in English and Maths or equivalent
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Desirable criteria
- ECDL qualification
Experience
Essential criteria
- Relevant experience in providing high quality administrative support to a clinical team / Senior Management Team
- Experience of communicating with Senior Clinical / Senior Management staff in a large organisation
- Experience of managing highly sensitive / confidential information. Understanding of the Data Protection Act and Code of Confidentiality
- Extensive knowledge of Microsoft Office packages. Microsoft Office i.e. Database, Excel, Word, Powerpoint
- Ability to Audio Type
- Knowledge of medical, psychiatric and legal terminology / CPA processes
- Experienced Minute Taker
Desirable criteria
- Previous NHS experience
- Trained Loggiest
Skills
Essential criteria
- Ability to minute complex meetings (Senior Management level).
- Excellent interpersonal/communication skills, including excellent written and oral skills
- Demonstrate effective organisation and planning skills to ensure the Clinical Team functions as efficiently as possible
Values and Behaviours
Essential criteria
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
Essential criteria
- • Requirement to complete Mandatory Training
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Melissa Dyer
- Job title
- Senior Business Support & Admin Manager
- Email address
- [email protected]
- Telephone number
- 01777247251
If you have problems applying, contact
- Address
-
Duncan Macmillan House
Porchester Road
Mapperley
Nottingham
Nottinghamshire
NG3 6AA
- Telephone
- 0115 9691300
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