Job vacancy: Pharmacy Stores Coordinator, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area: Pharmacy
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (participation in 7-day service rota)
Job ref: 164-6408652

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: Queens Medical Center
Town: Nottingham
Salary: £25,147 - £27,596 per annum
Salary period: Yearly
Closing: 08/07/2024 23:59

Pharmacy Stores Coordinator

Band 4

Detailed job description and main responsibilities

Supervise the day-to-day receiving processes for internal and external customers according to the departmental/transport schedules and in line with standard operating procedures (SOP).

Maintain a system of work that promotes the identification of stock problems and resolves them within the limits of own authority.

Deal with customer enquiries or complaints and give appropriate responses within own limits of authority.

Participate in the checking of assembled stock (after completed validation) of all medicines, including cytotoxic drugs and sundries assembled by other Pharmacy Stores staff including non-validated staff.

Ensure that all electronic and paper-based orders are documented and costed accurately and in a timely fashion.

Check all types of emergency boxes (after validation) which are replenished and supplied by Pharmacy Stores.

To participate in the compilation of departmental schedules/rotas including evening, weekend and bank holiday rotas. Complete and take responsibility for required duties as allocated on the daily evening, weekend or bank holiday rota.

Work in line with and promote hospital and departmental working practices that follow policies and procedures including health and safety, COSHH, manual handling and security.

Assist the Lead Technician where appropriate in line with Pharmacy Governance processes and investigation of MHRA alerts (including the quarantine of affected medicines). Implementing or amending processes as a result of new learning opportunities.

Assist and input into the organisation of both rolling and annual stock-takes. In the absence of the Lead Technician, ensure that stock-take commitments are maintained.

Actively involved in the review and maintenance of stock management in conjunction with the Lead Technician.

Assist the Lead Technician in the training of Assistant Technical Officers (ATO’s), Pre-registration Technicians and any other staff where appropriate.

Participate in Pharmacy Internal Error reporting in Stores in liaison with the Lead Technician (Training and Quality Assurance).

To take an active role in contributing towards service development and improvement both within Pharmacy Stores and the wider Pharmacy department.

Maintain effective communication with all members of the Pharmacy department and the wider multi-disciplinary teams within the Trust.

Work in line with departmental standard operating procedures (SOP’s) and highlight any discrepancies in current practice to the Lead Technician to ensure SOP’s are constantly reviewed and updated where appropriate. SOPs when and where appropriate.

Participate in and take responsibility for own Continual Professional Development and departmental personal development plans.

To participate in rostered flexible shift working including evening, weekend and bank holiday arrangements in line with service commitments. This may be at the City Hospital or Queen's Medical Centre campus sites.

Person specification

Training & Qualifications

Essential criteria

NVQ level 2 in Pharmaceutical Services with substantial additional experience equivalent to NVQ3; or NVQ 3 Pharmacy Services (or equivalent)

Experience

Essential criteria

Previous Pharmacy experience to include: • Stock Management • Pharmacy electronic systems for labelling and stock management. • Able to work in a productive team

Desirable criteria

Has previous experience of working in a Pharmacy Stores environment

Communication and relationship skills

Essential criteria

Able to communicate clearly through verbal and written skills.
Good telephone manner, polite face to face, email accurately record relevant details
Able to integrate into a multidisciplinary team
Demonstrate they are willing and approachable

Analytical and Judgement skills

Essential criteria

Evaluates circumstances and situations and makes well judged decisions, knowing when to refer
Knows own limitations
Uses initiative to solve problems
Ability to work accurately and sustain concentration over short to long periods

Planning and organisation skills

Essential criteria

Able to work on own initiative and manage own time to meet deadlines
Proven skills in organising and supervising staff
Ability to organise and prioritise workloads

Physical skills

Essential criteria

holder will frequently be required to exert light physical effort and may sit for long periods of time using IT equipment or meeting staff. When in the dispensaries standing for long periods of time may occur. There may also be occasions where the post holder is expected to exert moderate physical effort (e.g. pushing trolleys between pharmacy areas). Lifting, bending and stretching will be required

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook

Mindful employer. Being positive about mental health.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Munyaradzi Fungai Simpson Munyaradzi
Job title: Pharmacy Stores and Distribution Manager
Email address: [email protected]
Telephone number: 07812279908

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Job summary

Employer heading

Pharmacy Stores Coordinator

Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Training & Qualifications

Essential criteria

Experience

Essential criteria

Desirable criteria

Communication and relationship skills

Essential criteria

Analytical and Judgement skills

Essential criteria

Planning and organisation skills

Essential criteria

Physical skills

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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