Job summary
- Main area
- Vascular
- Grade
- Band 4
- Contract
- Permanent: to work 4 days a week
- Hours
- Part time - 30 hours per week (4 days a week)
- Job ref
- 265-6334869
- Employer
- Northampton General Hospital NHS Trust
- Employer type
- NHS
- Site
- Northampton General Hospital
- Town
- Northampton
- Salary
- £25,147 - £27,596 Per Annum / Pro Rata
- Salary period
- Yearly
- Closing
- 24/07/2024 23:59
Employer heading
Vascular MDT Co-ordinator
Band 4
Job overview
The Northamptonshire Vascular Service is looking for a skilled, organised, meticulous to attention for detail to full fill the role of the MDT Co-Ordinator. The opportunity is to join the Vascular Team and work alongside the Vascular Consultants and Vascular Nurses, this could be ideal for a career progression. The role is pivotal to the smooth running of the differing MDT meetings and other duties needed to enhance the Vascular service.
For further information please ring the Vascular Nurses - Sally Wagstaff or Liz Turiccki 01604 54517
Main duties of the job
Responsible for the preparation of agenda for each MDT
Distribution of agenda in timely manner for each MDT
Responsible for typing minutes in each MDT
Distribute outcomes across the county
Work primarily independently using own initiative with minimal supervision to carry out duties of the post
Action any applicable outcomes
Track patient test results and clinical information and images relevant for MDT in preparation for the differing MDT's
Other responsibilities of the role: Administration duties, telephone calls with patients and staff, surveillance programmes for the Northamptonshire Vascular Service.
Working for our organisation
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Detailed job description and main responsibilities
JOB SUMMARY
The purpose of the role is to facilitate the Complex Aortic, Carotid, High Risk, Renal and Vascular MDT meetings and ensure they run effectively and seamlessly. You will be expected to work independently, liaise with other Trust staff members and have good communication skills. Good IT skills in different systems are essential.
You will be expected to collect data, patient results, appropriate clinical information, provide office and administrative support to both staff and patients. Liaise with Vascular Consultants, Vascular Nurses and secretaries to aid the running of the Northamptonshire Vascular Service needs.
Following each MDT, outcomes and OPA’s need to be effectively distributed and actioned.
ROLE AND RESPONSIBILITIES
Responsible for collection of clinical information in preparation of excel spreadsheet for each MDT
Responsible for tracking referrals to ensure patient appointments and treatments are booked to local and national waiting time targets
Responsible for the preparation of appropriate notes and agenda for each MDT
Distribution of agenda in timely manner for each MDT
Responsible for typing minutes during each MDT
Distribute minutes across the county
Work primarily independently using own initiative with minimal supervision to carry out duties of the post
Action any applicable outcomes
Track patient test results and clinical information and images relevant for MDT in preparation for MDT
Needs to have good communication skills and work collaboratively with MDT members to exact information required for this role using all aspects of IT, the different systems such as Ice, Ecris, Medi viewer, Teams, Camis, NHS net, telephone skills, going to the wards as needed, liaising with the Vascular and Interventional Radiology secretaries, Vascular Studies, medical records and Pre-operative assessment at the Trust sites
Negotiate appointments for patients with staff members and departments of both Trust sites so ensuring targets are met
Take responsibility for the prioritizing of the workload. Develop systems to improve effectiveness of the post
Implementation of the Operational Policy for relevant MDT’s.
Responsibility for the effectiveness of the video conferenced MDT meetings with setting up and operation of the equipment, working with IT to ensure this is a productive efficient meeting or Teams as needed
Attend AGM’s and business meetings of the MDT’s
Provide assistant with the NVR
Will be expected to provide administrative support to the Vascular team
Assist the smooth running of the Vascular Nurses office
Resolve telephone enquiries for both patients and staff
Organise patient folders, outcome sheets, clinic lists, respond to Vascular Nurse telephone enquiry for clinics as needed
2.
Person specification
Knowledge and Experience
Essential criteria
- NHS experiance
- Experiance of administration skills
- Experiance of telephone answering - patients
- Experiance of typing skills
- Experiance of different PC software products
- Experiance of work on own initative, under pressure and able to priotise
Desirable criteria
- Knowledge of NHS
- Knowledge of data input
- Experiance of working with multi disciplinary collegues
- Experiance of working in a hospital enviroment
- Can show evidence of typing skills
- Able to adapt to service needs, be flexible and work under pressure
Education
Essential criteria
- Educated to at least GCSE Level or equivalent
- Preferably secretarial qualifiction
Skills
Essential criteria
- Good IT skills
- Able to priortise workload
- Willing to be flexible around tasks and service needs
- Show evidence of good typing skills
Desirable criteria
- Able to adapt to change
- Telephone skills
- Empathy
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Liz Turiccki
- Job title
- Vascular MDT Co-ordiantor
- Email address
- [email protected]
- Telephone number
- 01604 545174
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