HealthJobsUK

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To use a PDA (Personal Digital Assistant) to order, replenish and stock-take at department level.

In line with procurement strategies, liaise with departmental staff to maximise cost-effectiveness through advising and implementing product alternatives.

To undertake structured and regular Requirements Reviews in conjunction with budget holders, as directed by the Materials Management Supervisor, to maintain stock levels in line with agreed maximum stock holdings based on historic usage patterns.

To manage monthly and/or yearly stock takes by liaising with clinical 
departments, the Finance department and the Materials Management Supervisor.

To take responsibility for corrective action in ‘stock-out’ situations, i.e. sourcing the product, or an alternative, from internal or external locations and ensuring correct authorisation documents are raised and signed by the appropriate budget-holder, and filed for reference.

To take responsible for timely internal distribution of goods to departments within individual portfolio.

To ensure storage areas at department level are maintained to agreed standards, including correct and clear labelling and tidy and safe storage, reporting any health & safety hazards to the Materials Management Supervisor.

To ensure product portfolio information is maintained to agreed standards, including up to date barcode labels in correct order with appropriate print keys.

To ensure products are stored correctly at department level, appropriate to their nature and use, and that stock rotation procedures are followed to prevent obsolescence.

To produce management information (Requirements Review Report, Stock-take Report) for departments as required.

To ensure Authorisation Reports are accurately produced, maintained and filed for reference and that authorisation levels are not exceeded.

To assist in storeroom re-design where appropriate, optimising storage space utilisation at department level, whilst maintaining effective materials flow.

To develop and maintain a working knowledge of medical & surgical 
consumables.

To ensure departments comply with the Trust’s Medical Products Catalogue and product standardisation policies.

To respond to product recalls/hazards as directed by the Materials Management Supervisor, by identifying and isolating any non-conforming goods.

To help develop and to implement new Materials Management procedures in conjunction with the Materials Management Supervisor.

To assist in off-loading roll-cages or pallets, marshalling empty roll-cages and reloading onto delivery vehicles.

To assist in general receipt and distribution point duties as may be required from time to time.

To attend any training associated with the position and complete units within deadlines. To be committed to completing all training offered.

Attend meetings and undertake learning opportunities

Attend training sessions and workshops as directed

To maintain good time keeping and attendance and comply with dress code

Each member of the Purchasing & Supply team, due to the nature of the facility, is jointly and individually responsible for the security of Receipt & Distribution premises. This includes safeguarding of Trust owned assets whilst held within the department and in transit through the hospital