Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Band 3
Contract
Cyfnod Penodol: 12 mis (Fixed Term)
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
246-CFYPN6431393
Cyflogwr
Norfolk and Suffolk NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Mary Chapman House/Hellesdon Hospital
Tref
Norwich
Cyflog
£22,816 - £24,336 gross per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
17/07/2024 23:59
Dyddiad y cyfweliad
25/07/2024

Teitl cyflogwr

Norfolk and Suffolk NHS Foundation Trust logo

Team Administrator

Band 3

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.

At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health.

Nearly 3,800 full and part-time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 1,400+ staff provide non-clinical support, including cleaning, catering, delivering supplies, ward administration, information technology, human resources and financial services.

We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams.  We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.

We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we’d love you to join us!

We will consider flexible working arrangements for our roles, please indicate in your application if this is something you require

JOB DESCRIPTION/PERSON SPECIFICATION
Please read the job description/person specification carefully and ensure your application reflects the knowledge, skills and experience needed.

YOUR APPLICATION
It is important that you complete a formal application form as CV’s alone will not be accepted.

We can provide all our job application materials in alternative formats so that these are accessible to everyone. Should you require any documents within this job pack in an alternative format, please do not hesitate to contact us at [email protected].

PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.

Trosolwg o'r swydd

The Norfolk & Waveney Specialist Services Care Group are looking to recruit a friendly and experienced Team Administrator to support the Parent and Infant Relationship Service (PAIRS) and the Perinatal Community Mental Health Team. This will be a split role across both teams and would suit somebody who is outgoing and confident, with the organisational skills to manage their own workload to support the needs of the service.

Duties include greeting service users and their families, responding to enquiries over telephone and e-mail, processing referrals, maintaining patient records, generating letters, producing documentation, taking and distributing minutes, and supporting senior management. Each day is different and tasks will vary.

This is a split role, which will entail Clinical Administration tasks and Management Support Administration tasks. 

You will be joining a multi-disciplinary team of skilled professionals aided by a small group of dedicated administrators, in a positive and sociable working environment. 

The role will come with opportunities to develop your learning and career prospects; please see “Working for your Organisation” for further information.

Prif ddyletswyddau'r swydd

You will need to demonstrate exceptional interpersonal skills with a dedication to confidentiality and service user experience. 

Customer service skills and full administration experience will be essential for this role.  Audio typing skills would be beneficial as our consultants may use digital audio equipment for their correspondence from time to time.  The post holder will also be expected to attend meetings as required, take minutes to a high standard and follow up on any actions as necessary.

You will be joining a dedicated friendly team.  A working knowledge of Microsoft Office packages, including Word, Excel and Outlook will be essential. Knowledge of the Trust system Lorenzo would be an advantage but is not essential as full training will be provided. Diary management and minute taking skills are also essential.

It is important to read through the Person Specification within the Job Description and provide evidence against all essential criteria when completing the application.

Gweithio i'n sefydliad

This is an exciting time of Transformation of Mental Health Services in Norfolk, which has created opportunities, not only for services to recognise and consolidate what they are doing well, but also to drive creativity to radically change service delivery.  These changes are driven by the needs of local communities, with the aim of embedding Mental Health Services within the community and truly bringing the expertise to where it is needed.  

Do you have the passion, ambition and creativity to help us to reach our ambition to develop our Services? 

This could be your first step into developing a career within the NHS; we are passionate about Continuous Personal Development (CPD) and encourage our staff to progress within their chosen career pathway. We offer a range of qualifications, on the job learning and training that could support your future aspirations.

If this sounds like something you would be interested in then we would love to hear from you!

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

The role will focus on supporting the clinical team, including our doctors/consultants/medics and senior management.

To provide the best service to our Service Users the ideal candidate will be able to work on their own initiative, to remain calm under pressure, and maintain a positive attitude.

Please find attached our Job Description and Person Specification for more detail on your Key Accountability, then if you feel you have what it takes to make a difference, click APPLY!

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at intermediate level.
  • NVQ 3 Business Administration or equivalent or working towards
  • NVQ 2 Customer Services or working towards

Experience

Meini prawf hanfodol
  • Understanding and experience in a full range of secretarial procedures and systems gained through practice at intermediate level.
  • Working under pressure, on own initiative with minimal supervision.
  • Ability to work with senior members of staff across a large organisation

Knowledge

Meini prawf hanfodol
  • Maintaining administrative / secretarial systems
  • Working knowledge of Microsoft packages or equivalent.
Meini prawf dymunol
  • Lorenzo EPR System knowledge

Bathodynnau ardystio / achredu cyflogwyr

Veteran AwareApprenticeships logoNo smoking policyAge positiveInvestors in People: GoldImproving working livesMindful employer.  Being positive about mental health.We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthWomens Staff Network

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Amy Moore
Teitl y swydd
Business Support Manager
Cyfeiriad ebost
[email protected]
Gwybodaeth i gefnogi eich cais

Jennifer Glas - Deputy Business Support Manager: [email protected]

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg