Job summary
Employer heading
Accounts Payable Officer (Agency Cover)
NHS AfC: Band 3
EEAST is a great place to work, great people, great career opportunities and a career that can take you anywhere. No two days are the same, if you are looking for a varied and supportive environment EEAST can offer you that and more!
Hear why our employees think it is such a great place to work:
- Great employee benefits: https://www.eastamb.nhs.uk/join-the-team/working-for-us/employee-benefits
- Our equality networks: https://www.eastamb.nhs.uk/about-us/equality-diversity-and-inclusion/our-equality-networks
- Our vision & values: https://www.eastamb.nhs.uk/about-us/our-vision-and-value
Before you apply, please visit our how to apply page for full guidance: https://www.eastamb.nhs.uk/join-the-team/working-for-us/how-to-apply
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Job overview
An opportunity has arisen for a band 3 Accounts Payable Officer to join the Finance Team of the East of England Ambulance Service NHS Trust on a temporary basis until 31 March 2025. This post is to assist the Accounts Payable Supervisor in respect of the administration and operation of the Accounts Payable Function.
Suitable candidates will have sound IT skills, with good attention to detail and high levels of accuracy. They will have the ability to manage their own workload and use their own initiative for prioritising tasks.
Main duties of the job
- To ensure that invoices are entered onto the Finance System against valid Purchase Orders or coded to relevant nominal codes accurately for payment to meet with the Public Sector Payment Policy
- To process invoices relating to direct debits, standing orders and pay deductions
- To follow up and deal with queries raised by suppliers and other members of the Trust
- Monthly reconciliations of supplier statements
- Ad hoc tasks when deemed necessary by the Accounts Payable Supervisor
- To assist with the operation of financial services in accordance with the Trusts Standing Financial Instructions
Working for our organisation
The Finance department is based in the Norwich office. They are responsible for a wide variety of tasks; from preparing the annual statutory accounts to quotes for paramedic cover at football matches, to processing approx 60,000 invoices every year and managing 850,000 transactions through the Agresso finance system.
Detailed job description and main responsibilities
- To ensure that invoices are entered on to the finance system against valid purchase orders or coded to relevant nominal codes accurately for payment to meet with the Public Sector Payment Policy.
- To process invoices relating to direct debits, standing orders and pay deductions.
- To follow up and deal with queries raised by suppliers and other members of the Trust
- Monthly reconciliations of supplier statements
- Ad hoc tasks when deemed necessary by the Accounts Payable Supervisor.
- To assist with the operation of financial services in accordance with the Trusts Standing Financial Instructions.
Person specification
Qualifications
Essential criteria
- GCSE Maths & English
Desirable criteria
- Study towards a CCAB recognised qualification
Knowledge and Experience
Essential criteria
- Basic IT skills. Ability to manage own workload and use own initiative
Desirable criteria
- 2 years experience of purchase ledger/integrated finance system
Personal Aptitude
Essential criteria
- Attention to detail. Accurate and concientious
Personal Skills
Essential criteria
- Keyboard skills. Knowledge of MS Excel and Word. Ability to communicate with all levels of the organisation and external suppliers. Literate and numerate
Additional requirements
Essential criteria
- Ability to deal with large numbers of orders/invoices. Ability to multitask and work to deadlines effectively. Ability to use a VDU for the majority of the working day. Maintaining confidentiality
Documents to download
Further details / informal visits contact
- Name
- Teresa Beale
- Job title
- Financial Services Manager
- Email address
- [email protected]
- Telephone number
- 01603 4227491
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