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Job summary

Main area
Finance
Grade
NHS AfC: Band 3
Contract
Agency cover for period of potential long term sickness + providing resilience to team over year end. To be in place until 31 March 2025
Hours
  • Full time
  • Part time
37.5 hours per week (Monday to Friday)
Employer
East of England Ambulance Service Trust
Employer type
NHS
Site
Central Avenue, St Andrews Business Park, Norwich
Town
Norwich
Salary
£24,071 - £25,674 per annum
Salary period
Yearly
Closing
31/01/2025 08:00

Employer heading

East of England Ambulance Service Trust logo

Accounts Payable Officer (Agency Cover)

NHS AfC: Band 3

EEAST is a great place to work, great people, great career opportunities and a career that can take you anywhere. No two days are the same, if you are looking for a varied and supportive environment EEAST can offer you that and more! 

Hear why our employees think it is such a great place to work:

-          Great employee benefits: https://www.eastamb.nhs.uk/join-the-team/working-for-us/employee-benefits

-          Our equality networks: https://www.eastamb.nhs.uk/about-us/equality-diversity-and-inclusion/our-equality-networks

-          Our vision & values: https://www.eastamb.nhs.uk/about-us/our-vision-and-value

Before you apply, please visit our how to apply page for full guidance: https://www.eastamb.nhs.uk/join-the-team/working-for-us/how-to-apply

#Careerforlife

Job overview

An opportunity has arisen for a band 3 Accounts Payable Officer to join the Finance Team of the East of England Ambulance Service NHS Trust on a temporary basis until 31 March 2025.  This post is to assist the Accounts Payable Supervisor in respect of the administration and operation of the Accounts Payable Function.

Suitable candidates will have sound IT skills, with good attention to detail and high levels of accuracy.  They will have the ability to manage their own workload and use their own initiative for prioritising tasks.

Main duties of the job

  1. To ensure that invoices are entered onto the Finance System against valid Purchase Orders or coded to relevant nominal codes accurately for payment to meet with the Public Sector Payment Policy
  2. To process invoices relating to direct debits, standing orders and pay deductions
  3. To follow up and deal with queries raised by suppliers and other members of the Trust
  4. Monthly reconciliations of supplier statements
  5. Ad hoc tasks when deemed necessary by the Accounts Payable Supervisor
  6. To assist with the operation of financial services in accordance with the Trusts Standing Financial Instructions

Working for our organisation

The Finance department is based in the Norwich office.  They are responsible for a wide variety of tasks; from preparing the annual statutory accounts to quotes for paramedic cover at football matches, to processing approx 60,000 invoices every year and managing 850,000 transactions through the Agresso finance system. 

Detailed job description and main responsibilities

  1. To ensure that invoices are entered on to the finance system against valid purchase orders or coded to relevant nominal codes accurately for payment to meet with the Public Sector Payment Policy.
  2. To process invoices relating to direct debits, standing orders and pay deductions.
  3. To follow up and deal with queries raised by suppliers and other members of the Trust
  4. Monthly reconciliations of supplier statements
  5. Ad hoc tasks when deemed necessary by the Accounts Payable Supervisor.
  6. To assist with the operation of financial services in accordance with the Trusts Standing Financial Instructions.

Person specification

Qualifications

Essential criteria
  • GCSE Maths & English
Desirable criteria
  • Study towards a CCAB recognised qualification

Knowledge and Experience

Essential criteria
  • Basic IT skills. Ability to manage own workload and use own initiative
Desirable criteria
  • 2 years experience of purchase ledger/integrated finance system

Personal Aptitude

Essential criteria
  • Attention to detail. Accurate and concientious

Personal Skills

Essential criteria
  • Keyboard skills. Knowledge of MS Excel and Word. Ability to communicate with all levels of the organisation and external suppliers. Literate and numerate

Additional requirements

Essential criteria
  • Ability to deal with large numbers of orders/invoices. Ability to multitask and work to deadlines effectively. Ability to use a VDU for the majority of the working day. Maintaining confidentiality

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveInvestors in People: GoldImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerHappy to Talk Flexible WorkingArmed Forces CovenantDyslexia Friendly - Silver

Documents to download

Apply online now

Further details / informal visits contact

Name
Teresa Beale
Job title
Financial Services Manager
Email address
[email protected]
Telephone number
01603 4227491
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