Job summary
- Main area
- T+O
- Grade
- Band 4
- Contract
- 6 months (Fixed term/secondment for 6 months due to service needs)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 110-AC276-0724-A
- Employer
- Cwm Taf Morgannwg University Health Board
- Employer type
- NHS
- Site
- Royal Glamorgan Hospital
- Town
- Pontyclun
- Salary
- £25,524 - £28,010 per annum
- Salary period
- Yearly
- Closing
- 05/08/2024 23:59
Employer heading
Medical Secretary
Band 4
We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.
Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.
We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.
Cwm Taf Morgannwg is a Living Wage Employer.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed
Job overview
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The post holder will work independently to provide a secretarial and administrative office function to the Medical Team. Duties will include transcribing medical correspondence, audio typing, undertaking mail and filing duties, retrieving patient’s medical notes, updating patient pathways and scheduling of theatre cases on TOMS system. They will provide the relevant information to the Waiting List Team as and when required, dealing with patients, relatives, carers and external partners on a regular day to day basis using tact and diplomacy. |
Main duties of the job
- Plan own day to day tasks and duties.
- Undertake routine typing and audio typing of clinical correspondence.
- Update pathways in line with RTT guidelines.
- Manage Consultant’s diaries.
- Prioritise results, organise clinical activity and patient admissions.
- Liaise with patients, General Practitioners and other Health Boards/Trusts to arrange ongoing treatment and care.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- RSA/OCR Level III or equivalent level of knowledge, skills and experience. Good standard of education. Comprehensive knowledge of medical/surgical terminology.
Desirable criteria
- ECDL (European Computer Driving Licence) or similar qualification. Knowledge of University Health Board procedures. Medical Secretary qualification eg. AMSPAR.
Experience
Essential criteria
- Previous experience in a secretarial role. Experience of working in a busy environment. Ability to prioritise and manage own workload. Knowledge of the Welsh PAS (Myrddin) system.
Desirable criteria
- Experience of working in a hospital environment. Experience of supervising staff.
Aptitude and Abilities
Essential criteria
- Excellent keyboard and audio typing skills. Excellent communication and telephone skills. Able to deal with patients and relatives in a sympathetic manner. Ability to deal with staff at all levels. Confidentiality and diplomacy. Excellent organisational and time management skills.
Desirable criteria
- Setting up office systems. Ability to take shorthand. Ability to speak Welsh.
Values
Essential criteria
- Motivated. Enthusiastic. Must be a team player but with the ability to work on own initiative.
Other
Essential criteria
- Reliable and flexible to meet service needs. Frequent requirement to work in a restricted position. Must be able to undertake duties of the post as advertised.
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Kirsty Thomas
- Job title
- Support Manager
- Email address
- [email protected]
- Telephone number
- 01443 443061
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