Job summary
- Main area
- Financial Services and Procurement
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Home or remote working
- Job ref
- 350-TWS6369499
- Employer
- Mersey Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Mersey Care NHS Foundation Trust
- Town
- Winwick
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 09/07/2024 23:59
Employer heading
Procure 2 Pay Assistant
Band 3
Job overview
Contribute to the overall day to day performance of the P2P Team.
P2P information is processed in accordance with procedures.
Enquiries and queries are investigated with appropriate assistance and advice given as required.
Maintenance of a high standard of service measured by customer satisfaction levels.
Efficient and effective processing of P2P transactions from purchase requisitions to invoice payments.
Shortlisting date is planned for 10 July 2024
Interview date is planned for 15 July 2024
Main duties of the job
Prepare and process purchase requisitions and accounts payable invoices and credit notes in line with trust policies and procedures and statutory targets.
Reconcile suppliers’ statements.
Respond to routine queries from staff, customers and suppliers providing assistance & advice as required.
Establish and maintain patient and service user financial information and transactions.
Receipt and record all monies received.
Input and upload adjustments to the general ledger in accordance with financial procedures and specified timescales.
Complete monthly reconciliations and resolve any discrepancies.
Create update and maintain accurate information systems using the finance system and other software packages.
Monitor requisitions for suitability and process in an accurate and timely manner, ensuring accurate working in compliance with Trust procedures and European Regulations on Public Sector Procurement
Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Detailed job description and main responsibilities
See Job Description and Person Specification attached which details all the main responsibilities for the role advertised
Person specification
Experience/Knowledge
Essential criteria
- At least 1 years’ experience in a financial setting
- Experience of working in a busy environment
- Previous cash handling experience
- Experience of using Microsoft office packages including for management reports and creating and editing excel spreadsheets
- Experience of control account reconciliations
- Experience of working under pressure to strict deadlines
- Experience of using integrated purchase to pay ordering systems
- Experience of Control Account Reconciliations
- Experience of using Microsoft packages
- Understanding of bookkeeping, accounting concepts and procurement principles
- Working knowledge of spreadsheet applications
- Understanding of the system of accruals and prepayments
Desirable criteria
- Having experience of working within public sector procurement
- Financial experience within the NHS
- Understanding of the Oracle general ledger system
- Knowledge of Mental Health/Learning Disability services
Skills
Essential criteria
- Ability to analyse and interpret information from multiple source
- Extensive IT skills
- Ability to communicate both verbally and in writing with a range of stakeholders including external partners and Service Users.
- Able to work as part of a team or individually
- Ability to prioritise and organise your own workload
- Good interpersonal skills
- Ability to react to changing requirement and needs, and remain customer focussed under pressure
- Possess excellent listening and negotiation skills
- Evidence of self development
- Thorough understanding of basic accounting concepts and procurement principles
- Ability to remain customer focussed under pressure
Qualifications
Essential criteria
- Educated to GCSE standard including English Language and Mathematics
- Foundation Stage of Chartered Institute of Purchase and Supply, or equivalent OR
- AAT Technician Level 2 or equivalent experience
- ECDL or equivalent experience
Desirable criteria
- Working towards Graduate Diploma of Chartered Institute of Purchase and Supply, or equivalent OR
- Working towards full AAT qualification, or equivalent
Values
Essential criteria
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- High professional standards
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
- Change oriented
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Natalie Hooper
- Job title
- P2P Manager
- Email address
- [email protected]
- Telephone number
- 0151 473 2792
List jobs with Mersey Care NHS Foundation Trust in Administrative Services or all sectors