Job vacancy: Team Leader, Mersey Care NHS Foundation Trust, Warrington

Job summary

Main area: Administration
Grade: Band 4
Contract: Fixed term: 6 months (6 months from start date)
Hours: Full time - 37.5 hours per week (N/A)
Job ref: 350-CC6617811-A

Employer: Mersey Care NHS Foundation Trust
Employer type: NHS
Site: Hollins Park Hospital
Town: Warrington
Salary: £26,530 - £29,114 Per Annum
Salary period: Yearly
Closing: 24/12/2024 23:59

Team Leader

Band 4

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Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.

We take positive action to support disadvantaged groups and also particularly encourage applications from ethnic minorities, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.

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Detailed job description and main responsibilities

To undertake the operational and administrative functions this will include:
1. Provide comprehensive PA support to the Division by processessing
documents, correspondence, reports as required for the Clinical and non clinical Leadership Team and assisting them with the processing of documents that she/he produces filing, audio typing, photocopying and the composition of letters.
2. Provide a full diary management service - booking meetings organising travel and preparing complex travel itineraries.
3. Being first contact for the Team and taking autonomous action as appropriate.
4. Manage all incoming and outgoing mail, ensuring that urgent correspondence and messages are given priority.
5. Produce powerpoint presentations and overheads for presentations.
6. Update and maintain mailing for distributing information, and contact details.
7. Maintain an effective and secure filing system.
8. Set up and maintain an effective bring forward system.
9. Take responsibility for tasks that are delegated by the leadership team
information and/or replies requested are pursued and received within the appropriate
timescales. This will entail a good understanding of the work of the Division and the
ability to foster good working relationships with staff internal and external to the Trust.
10. Maintain knowledge of NHS developments/initiatives both locally and nationally and
Trust policies and procedures.
11. Organise and prepare meetings and agendas.
12. Planning, organising and managing events including Team Events, Away Days and
External Events.
13. Take minutes as required, liaising with the Divisional Director to ensure deadlines for
producing and circulating papers and minutes are agreed and met.
14. Arrange specific events and hospitality as required, e.g. conferences, seminars and
workshops.
16. Deal with matters arising from the clinical areas of work sensitively, and maintain confidentiality at all times.
17. Ensure the leadership team ares briefed on circumstances/developments that have
occurred during their absence so they are in possession of all up to date facts.
Admin Team Leaders are required to present documents and information in an innovative way with the audience in mind.
Managing relationships
Receive guests and visitors professionally.
Establish and sustain good professional relationships with a wide range of
people and agencies, both internally and externally.
Be courteous and responsive to general enquiries
Organise hospitality for all visitors and/or Committee/Board meetings.
Have advanced key board skills and knowledge in use of Microsoft Office
and use of databases and spreadsheets.
Set up and maintain databases for the management of the work of the
Use the internet to retrieve information required and web based products to support the leadership team
Contribute to the smooth running of the service by working in a flexible and positive manner.
Develop office and secretarial practices to continually improve service delivery

 To maintain the dignity of service users at all times.
 To maintain service user confidentiality at all times.

Accountable to: Head of Admin Services

Person specification

Qualifications

Essential criteria

Good Standard of education to NVQ Level 4 or equivalent

Knowledge/Experience

Essential criteria

Ability to liaise effectively with different disciplines of staff and the public
Ability to work in a confidential and sensitive manner
Excellent team worker
Ability to exercise initiative and judgement in prioritising and dealing with urgent correspondence and enquiries

Values

Essential criteria

Continuous Improvement
Accountability
Respectfulness
Enthusiasm
Support
High professional standards
Responsive to service users
Engaging leadership style
Strong customer service belief
Transparency and honesty
Discreet
Change oriented

Skills

Essential criteria

Good IT skills, including Microsoft Word, Excel, e-mail and internet
Prioritisation skills for own work and that of others.

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Please ensure you check the email account from which you apply for all correspondence. All information regarding your application will come from apps.trac.jobs not NHS Jobs.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.

As a Disability Confident Employer, we offer a guaranteed interview scheme for applicants who consider themselves to be disabled who meet the minimum (essential) criteria for the role in the person specification. If you would like your application to be considered under the Trust’s guaranteed interview scheme you can indicate this in the personal information section of your online application form.

Should you require a reasonable adjustment to our recruitment process please email [email protected] to ensure that measures can be put in place to support you.

We reserve the right to close any vacancy earlier than advertised in exceptional circumstances once we have received a high volume of applications.

The Trust expects all post holders who require an enhanced DBS for their role subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £13 per year and maintain registration. Trans applicants who require a DBS check and do not want to reveal details of their previous identity can contact the DBS Sensitive Applications Team (01516761452 or email [email protected]) with their application number once they have completed their DBS application form. The team can prevent any previous identity showing on the DBS Certificate, unless the applicant has a conviction under their previous details in which case this will need to be disclosed.

Flexible working requests will be considered for all roles.

Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.

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