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Job overview

Opportunity for Personal Assistant to the Deputy Director of Nursing, Midwifery and Therapies, and the Deputy Director of Quality, Risk & Assurance   

We are looking for a proactive, forward-thinking person, who can organise/prioritise and work on their own initiative as well as part of a team, ensuring deadlines are met

The role will require knowledge of various computer packages such as Outlook, Word, Excel, PowerPoint. You will be required to prepare for and attend meetings, creating agendas, collating papers/reports, booking venues, sending calendar invites and screening e-mails and taking minutes. You must have extensive knowledge of calendar management as you will be required to keep both Deputy Directors calendars up to date.

On a weekly basis the successful applicant will need to act as the first point of contact, be able to problem solve, display confidentiality and maintain good relationships both with internal and external colleagues.

The Personal Assistant is required to support the Deputy Director(s) to deliver their part of the Trust’s corporate objectives as well as their responsibilities in any relationships or activities the Deputy Director(s) may participate in across a wider local or national footprint.

Main duties of the job

Provide comprehensive PA and administrative support to the Deputy Director(s) in delivering their various roles within the Trust, which includes providing, and receiving complex and sensitive information.
Manage the Deputy Directors’ offices and ensure that the Deputy Director(s) are appropriately briefed in advance of scheduled meetings. Responsibilities include:
Initiating, commissioning and coordinating briefings from senior staff
Gathering and extracting information from a range of sources
Topping and tailing documents and providing first draft briefings as appropriate

Facilitate and servicing Deputy Director's meetings/committees

Manage all incoming mail/email, including prioritisation, commissioning briefings, directing others to take action and ensuring timely responses from them, disseminating information and ensuring that deadlines are met.

Provide a link to the Department of Health, NHS England and NHS Improvement, and other local and national agencies at the highest level on a range of issues managed by the Director(s).

This is not exhaustive of the full JD.

Working for our organisation

The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.

From 1^st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:

• CARE that is evidence based, high quality and compassionate
• ​​​​​​SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive and respectful
• SYSTEMS that are efficient, patient centred and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

• Trust rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits.