Job summary
- Main area
- Admin
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 12 months (FT)
- Hours
- Part time - 18.5 hours per week
- Job ref
- 409-6418055
- Employer
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Whiston
- Town
- Prescot
- Salary
- £23,615 per annum pro rata
- Salary period
- Yearly
- Closing
- 22/11/2024 23:59
Employer heading
Materials Management Assistant
NHS AfC: Band 2
After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.
Job overview
Part Time 18.5 hours, fixed term for 12 months
We are looking to recruit a proactive Materials Management Assistant to join the Theatre Department Materials Management team. This is an extremely busy position and therefore the Trust are looking for highly motivated, competent individuals with strong communication, organisation, and computer skills.
Key aspects to the role include:
- To support the Materials and Equipment Manager and Team, with the procurement programme for the Theatre Department.
- Provide an internal stock replenishment service using bar code scanning and data capture systems.
- Ensure all designated stock is monitored and replenished to the agreed levels against the agreed delivery schedule.
- Resolve any supplies issues.
Reporting to the Materials Manager, or deputy on a day-to-day basis, the successful candidate must possess some knowledge of stock inventory administration, together with excellent time management, problem solving and organisation skills, together with the ability to work to tight deadlines.
Experience or an understanding of procurement and stock systems and processes would be of benefit but not essential for this role.
Main duties of the job
- Consistent with agreed stock levels ensure that those involved in patient care have available to them the necessary supplies whilst maintaining a minimum stock at the point of consumption.
- Provide service to customers at regular frequencies ensuring that the volume of supplies is consistent with need using hand-held terminals.
- To input requisitions using SBS oracle system in a timely manner.
- Assist in the cover for colleagues in Materials Management during period of absence to ensure continuity of service
- Assist in rationalisation and variety reduction exercises as required
- Assist in recording information to demonstrate savings and efficiency of service and to assist in the review of stock levels.
- Attend meetings, which have a relevance to service.
- Assist in the formulation and issue of timetables to customers so that they are aware of input and delivery dates from NHS Supply Chain (Runcorn).
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed job description and main responsibilities
KEY DUTIES
- Consistent with agreed stock levels ensure that those involved in patient care have available to them the necessary supplies whilst maintaining a minimum stock at the point of consumption.
- Provide service to customers at regular frequencies ensuring that the volume of supplies is consistent with need using hand-held terminals.
- To input requisitions using SBS oracle system in a timely manner.
- Assist in the cover for colleagues in Materials Management during period of absence to ensure continuity of service
- Assist in rationalisation and variety reduction exercises as required
- Assist in recording information to demonstrate savings and efficiency of service and to assist in the review of stock levels.
- Attend meetings, which have a relevance to service.
- Assist in the formulation and issue of timetables to customers so that they are aware of input and delivery dates from NHS Supply Chain (Runcorn).
- Advise customers of Bank Holiday arrangements following provision of information by NHS Supply Chain (Runcorn).
- Process requisitions received from customers to NHS Supply Chain (Runcorn) ensuring appropriate authorisation and that requisition details are consistent with need.
- Ensure that the appropriate “cycle” is selected for the transmission of requisition details to ensure that supplies are received by customers on the appropriate day.
- File requisitions in an appropriate sequence to assist subsequent reference and in accordance with audit requirements.
- To assist all specialities with the trust yearly audits.
- In consultation with NHS Supply Chain and customers ensure that an adequate service is provided and to ensure in particular an appropriate response to urgent or emergency requirements.
- Help customers with assistance and advice as necessary.
- Responsible for the implementation of Trust policies which have a relevance to duties and in particular Health and Safety and Audit requirements.
- To be responsible for any other relevant duties assigned by the Materials and Equipment Manager or their Deputy.
- The post holder will be required to adopt a flexible approach towards any supplies activities undertaken.
- Responsible for the implementation of Trust Policies which have relevance to duties and in particular Health and Safety.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
- All work should be undertaken in line with the CIPS code of ethics
ADMINISTRATIVE RESPONSIBILITIES
- Ensure all relevant paperwork such as stock sheets, are kept up to date.
TEACHING & TRAINING RESPONSIBILITIES
- Ensure your mandatory training and appraisals are up to date and opportunities for development are researched.
FINANCIAL RESPONSIBILITY
- Although there is no direct budget control the role involves managing stock levels and inventory to the most economical levels, this may mean meeting with Operational Leads in conjunction with Materials and Equipment Manager to review stock levels and help achieve CIP targets in accordance with trust policy.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level at grade C in Maths and English or equivalent qualification and/or experience
Desirable criteria
- ECDL and/or equivalent IT qualification
Knowledge & Experience
Essential criteria
- Knowledge of Electronic Purchase Order/Stock control systems
Desirable criteria
- Experience of working in a procurement department
Skills
Essential criteria
- Ability to plan and prioritise workload
- Ability to co-ordinate work
- Ability to adhere to confidentiality
- Able to be flexible in approach to working hours
- Good communication skills – Verbal/Written & IT
- Good time management
- Team Player
- To be able to demonstrate using initiative
Other
Essential criteria
- Flexible and adaptable approach
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Sandra Tate
- Job title
- Materials Management Manager
- Email address
- [email protected]
- Telephone number
- 0151 290 4241
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