Job summary
- Main area
- Medical PA
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 350-SC7118398
- Employer
- Mersey Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Secure Care Division
- Town
- Maghull
- Salary
- £26,530 - £29,114 Per annum
- Salary period
- Yearly
- Closing
- 06/05/2025 23:59
Employer heading
Medical Personal Assistant
Band 4
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Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
We take positive action to support disadvantaged groups and also particularly encourage applications from ethnic minorities, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
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Job overview
You will be part of the Secure Care Administration Team based at Maghull Health Park. We hope to recruit one full time Medical PA. The team is a friendly team who work together well and support each other in order to provide an effective administration service to support the Consultants within Secure Care. It is a busy role; the successful candidate will need to have excellent organisational skills and be able to prioritise workloads on a daily basis due to competing deadlines. You will work closely alongside your colleagues who will guide and assist you in preparing for audits and any reports that need submitting.
Can all applicants please ensure that you do have certificates for any of the qualifications you include on your application form, you will need to evidence these as part of the recruitment process. Please do not note any qualifications that you cannot provide certificates.
Main duties of the job
As an experienced Medical PA/Secretary, you will have an understanding of medical terminology and managing busy Consultants’ diaries to maximise use of their time. You will be responsible for typing a wide variety of documentation from both manuscript and transcription recordings. You will be required to arrange internal and external meetings/visits, which may include the booking of venues and hotels. Taking comprehensive minutes is an integral part of the role, you must be competent in taking live minutes in meetings/ward rounds to support the Consultants’.
You will be required to liaise with external agencies including: Mental Health Review Tribunal Offices; other Secure Units; Social Services; Probation Services, Home Office and HM Prison Service.
You will be based within a general office environment, you will be motivated, flexible and committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.
Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Detailed job description and main responsibilities
You will act as a main point of contact for the Consultant Forensic Psychiatrists/ junior doctors and support the smooth administration function within the Secure Care environment . You will have experience of using Microsoft Office, inputting to clinical information systems and the ability to prepare presentations using PowerPoint. Competent in the use of Excel, you will be required to develop and maintain spreadsheets to collect activity data on behalf of the Service.
Person specification
Qualifications
Essential criteria
- RSA/OCR II Typing/Word Processing
- RSA/OCR III Typing/Word Processing
Desirable criteria
- RSA Shorthand 80 wpm
- Audio Typing
Knowledge/Experience
Essential criteria
- Use of Microsoft Word / PowerPoint/Excel
- Secretarial experience
Values
Essential criteria
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- Responsive to service users
- Engaging leadership style
- Transparency and honesty
- Confidentiality
Skills
Essential criteria
- Aware of need for confidentiality
- Flexible working
- Good communication skills
- Ability to work as part of a team
- Ability to work on own initiative
- Good communication skills
- Confident manner
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Jackie Molyneux
- Job title
- Administration Manager
- Email address
- [email protected]
- Telephone number
- 0151 472 4554
- Additional information
Jackie Molyneux - 0151 472 4554
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