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Detailed job description and main responsibilities

KEY DUTIES

• The post holder will be expected to contribute ideas and proposals which demonstrate objective thought and be capable of persuading staff and users of the service as to the relevance of any proposals.  The post holder will be required to manage change as the systems and procedures within the Department are adapted and developed.
• To assist in the procurement aspects of Capital Schemes as required.  This will involve assisting in the identification and specification of equipment leading to actual purchase.
• The post holder will need to be well informed and understand markets and the factors which influence cost so as to secure the best value for money in a dynamic supply situation and to provide customers with appropriate advice and guidance. The post holder will need to develop strategies to ensure that they are able to understand these factors in the application of specific projects and ideas.
• Utilising appropriate purchasing arrangements/contracts provided by Purchasing Organisations including (but not limited to) CCS, NHS Supply Chain, HTE and NHS SBS as part of the procurement service they provide to the Trust.
• The post holder will be expected to assist in the introduction of new methods of delivering service which challenge accepted procedures and methodologies and reduce the cost of service delivery to both the Department and our customers and report these savings to the Deputy Head of Procurement.
• The post holder will be expected to implement policies and procedures as they apply to duties and responsibilities.  In particular the post holder needs to ensure compliance with Corporate Governance, Health & Safety and Standing Financial Instructions.  Compliance with the Trust Code of Conduct for Staff will be a requirement of this post.  This duty will be given priority when taking up post as it will influence all other duties and responsibilities.
• Assist with the production of specifications, information or estimates required by CCS, NHS Supply Chain, HTE and NHS SBS to assist them in the provision of procurement service to the Trust.
• The post holder will be expected to understand and apply IT techniques to achieve targets.  Working with the departments managers the post holder will be expected to apply the recommendations of the Procurement Strategy in so far as they relate to IT
• Contribute to the maintenance of supplier catalogues and be aware of directories and other sources of information which will assist procurement.
• To be responsible for any other relevant duties assigned by the Head of Purchasing & Supplies or their Deputy.                                                 

CLINICAL & PROFESSIONAL RESPONSIBILITIES

• Full CIPS member

ADMINISTRATIVE RESPONSIBILITIES

• The post holder will be responsible for the continued upkeep of the departmental quotation register. They will also be responsible for the management of all purchases requiring quotation exercises that are valued between £10,000 and £50,000, ensuring best value for money is obtained and any appropriate legislation is adhered to.
• Management of procedures register
• Ensure all finance reports are submitted on time
• Ensure the Buying Team adhere to all SFI’s

TEACHING & TRAINING RESPONSBILITIES

• Participate in Training and Education initiatives to assist both personal development and the development of staff for whom the post holder has management responsibilities.  Training may also involve customers to ensure that they are able to benefit from system developments as they are introduced.

LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES

• To manage staff, cultivate a team approach and ensure that they make the most effective contribution to the service offered by the Department.  Ensure that all staff are appropriately motivated and supported. 
• Undertake appraisals
• Undertake return to work interviews

FINANCIAL RESPONSIBILITY

• Ensure adherence to Trust SFIs
• Clear understanding of financial governance processes