Job vacancy: Management Accounts Assistant, Liverpool University Hospitals NHS Foundation Trust, Liverpool

Job summary

Main area: Finance
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Hybrid working availalbe for 2 days working form home every week.)
Job ref: 287-CEF-16-25

Employer: Liverpool University Hospitals NHS Foundation Trust
Employer type: NHS
Site: Aintree House, Aintree Site
Town: Liverpool
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 10/03/2025 23:59

Management Accounts Assistant

Band 4

Detailed job description and main responsibilities

- To oversee and maintain spreadsheets and records to assist the Directorate Accountants in ensuring that income and expenditure is recorded accurately. To discuss routine queries with internal managers and external bodies where necessary. Financial information and reports are produced in a timely and accurate manner. Queries are dealt with in a timely and professional manner.

- To take a lead role in analysing income and expenditure, identifying variances, investigating where necessary and reporting to the Directorate Accountants. High quality information is provided to Directorate Accountants for review.

- To reconcile the control accounts on a monthly basis and maintain appropriate documentation on file. All control accounts are fully reconciled and signed off in line with the agreed timetable for completion.

- To ensure that budget reconciliation’s are completed on a monthly basis, and that appropriate documentation and analyses are kept on file. All Budget Reconciliation’s are fully reconciled and signed off in line with the agreed timetable for completion.

- To develop a detailed understanding of the General Ledger, to be able to use the system to ensure that data is input and information accessed where necessary. Confident working knowledge of Oracle General Ledger.

- To develop a detailed understanding of the recharge system, assist the Directorate Accountants in setting recharge budgets and oversee the monthly input of recharge information between Directorates. To be able to respond to queries from the budget holders regarding there recharges and resolve queries from other Trusts. To complete all necessary work in respect of recharge systems in line with the agreed timetable, to respond to all queries effectively.

- To raise ad hoc requests for invoices to be raised and to ensure the income is recorded Invoices are raised within the agreed timetable

- To assist in the Annual budget setting process for Directorates, develop an awareness of the Business Planning process and support the Directorate Accountants in producing financial information relating to it. Recognition from Directorate Accountants of support provided.

- To produce the budget information in Excel format from the General Ledger system on a monthly basis, ensuring that all data is reconciled and updated prior to being sent to the Directorates. Financial information is produced to a high level of quality in terms of presentation, within agreed timescales.

- Assist in the provision of reference cost and financial flows information. Develop sufficient knowledge and provide support when required.

- Contribute to the smooth and efficient functioning of the finance function by performing ad hoc duties as and when required especially to ensure the fulfilment of any statutory financial information requirements To be responsive and flexible when required

- Provide financial information to, or answer queries from the Directorates when requested in a timely manner and when requested, attend meetings in the absence of the Divisional Accounting Assistant. Directorates are satisfied with responses received.

- Assist the Directorate Accountant where necessary in the provision of information and costs relating to specialist contracts. Develop sufficient knowledge and provide support when required.

- Assist the Directorate Accountants in calculating and monitoring costs of projects. Develop sufficient knowledge and provide support when required

- Support the training process when required, both in terms of finance and non-finance staff. Favourable feedback where training is undertaken.

Person specification

Qualifications

Essential criteria

AAT Technician Level 4 or equivalent
GCSE Maths & English language or equivalent

Desirable criteria

Relevant degree

Knowledge

Desirable criteria

Knowledge of NHS finance processes

Skills

Essential criteria

Possess a high degree of numeracy and accuracy and the ability to work with spreadsheets to provide high quality financial information

Personal Attributes

Essential criteria

Ability to organize their own work and demonstrate initiative required to ensure that all tasks are completed
Possess good communication skills in order to work effectively

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.

Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.

We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months’ of their 18^th birthday.

The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £23 (standard disclosure) or £43 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. DBS applications submitted from 2nd December will be subject to the new DBS fee of £26.50 (standard) and £54.50 (Enhanced).

From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.

If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

Please note: new entrants to the NHS will commence on the first pay point of the relevant band.