Crynodeb o'r swydd
Teitl cyflogwr
Medical Secretary - Colorectal
Band 4
Trosolwg o'r swydd
Medical Secretary – Surgical Care Group / Colorectal
Band: 4, 1 full time
An opportunity has arisen for a permanent positions for experienced Medical Secretary to join the Colorectal team within the Surgical Care Group on the Royal site of the Trust. The appointee will work within an established secretarial team who have a commitment to improve our patient experience.
This position involves working with two/three Consultant Colorectal Surgeons, duties include diary management, outpatient activity, managing waiting lists, monitoring referrals and typing of clinic letters.
The successful applicant must be able to undertake all administrative duties, be well organised, able to plan their own workload, work on their own initiative and work to strict deadlines.
It is expected that applicants will have completed the AMSPAR course and or equivalent, have appropriate experience working in a medical environment and have a good understanding and knowledge of medical terminology; experience in the use of EPRO (clinic letter tool) would be advantageous.
Prif ddyletswyddau'r swydd
- To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians.
- Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- Operate an effective bring forward system and filing system.
- To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
- Mentor, train and supervise relevant staff as required. Deal with annual leave requests and sickness absence return to work interviews.
- Support consultants in non clinical activities role by preparing presentation documents using relevant packages and arranging meetings, set agenda
Gweithio i'n sefydliad
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook – Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.
- Organise and maintain consultant’s admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated, and patients contacted. Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.
- Type dictation from audio transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.
- Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
Manyleb y person
Qualifications
Meini prawf hanfodol
- Educated to GCSE/O Level standard/equivalent or higher
- RSA/OCR Typing/Word processing Level 3 or equivalent
- RSA/OCR Audio typing Skills Level 3
- Knowledge of medical terminology
- Secretarial Qualification or equivalent experience
Meini prawf dymunol
- ECDL or equivalent
- Shorthand
Experience
Meini prawf hanfodol
- Excellent I.T. skills with knowledge and experience of all Microsoft office packages
- Demonstrable experience working in an NHS office environment as a medical secretarial
Skills
Meini prawf hanfodol
- Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
- Excellent Organisation Skills
- Excellent Word Processing and Keyboard Skills
- Ability to organise workload effectively and prioritise to meet deadlines
- Ability to work individually or as part of a team
- Legible handwriting
- Experience or supervising and motivating a team
- Time Management Skills
- Excellent interpersonal and influencing skills
Meini prawf dymunol
- Understanding of Trust internal policies as appropriate
- Knowledge of internal PAS system
Qualities/Attributes
Meini prawf hanfodol
- Capability to adapt to most situations
- Eager to learn
- Ability to maintain control of stressful/sensitive situations
Other
Meini prawf hanfodol
- Comply with Trust policies and procedures
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Suzanne Carthy
- Teitl y swydd
- Office Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 0151 706 5758
- Gwybodaeth i gefnogi eich cais
For further information or to arrange an informal visit please contact Suzanne Carthy 0151 706 5758
Rhestr swyddi gyda Liverpool University Hospitals NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector