Job summary
- Main area
- Administrative & Clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 411-MED-24-6792708
- Employer
- Alder Hey Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Alder Hey Children's NHS Foundation Trust
- Town
- Liverpool
- Salary
- dependant on experience
- Closing
- 03/12/2024 23:59
Employer heading
Histopathology Medical Secretary/Higher Clerical Officer
NHS AfC: Band 3
Alder Hey Children’s NHS Foundation Trust is a provider of specialist health care and has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients’ homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Sunflower House building newly relocated, and opened on the hospital site.
We currently have more than 4,000 staff working across our community and hospital sites. We’re also a teaching and training hospital providing education and training to around 540 medical and over 500 nursing and allied health professional students each year.
As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.
You can expect a warm welcome at Alder Hey Childrens NHS Foundation Trust, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At Alder Hey we appreciate our staff and reward them with an outstanding benefits package including:
- Great flexible working opportunities
- Lease car scheme and Home Electronics Scheme
- Generous annual leave and pension scheme
- Extensive staff health and well-being programmes
Job overview
An opportunity has arisen within the Histopathology administrative team for an experienced, well motivated and suitably qualified Medical Secretary/Clerical Officer at Alder Hey Children's NHS Foundation Trust.
Working as part of a team across Pathology you will contribute to the provision and further development of the high quality diagnostic service.
The successful candidate will work closely with the other members of the administrative team to provide an efficient, effective and comprehensive administrative and secretarial support service for the Consultant Pathologists and Histopathology manager.
You should be highly motivated, a good communicator and enjoy working as part of a Pathology wide team. The department has a proven track record of staff development.
For further information or to arrange an informal visit please contact Pamela Ashton (Histopathology manager) [email protected]
Main duties of the job
You will work in an office based team environment using audio tape transcription and digital dictation of complex histopathology reports and correspondence.
You will ensure prompt dispatch of surgical and post mortem reports, prepare meeting minutes and collate slides for multi-disciplinary team meetings.
The post holder will act as a point of contact for communication with visitors and telephone enquiries from Coroners, the police and other hospitals.
You will be responsible for keeping accurate records and filing of reports, tissue blocks and slides.
Working for our organisation
As one of Europe’s biggest and busiest children’s hospitals, at Alder Hey Children's NHS Foundation Trust, we treat everything from common illnesses to highly complex and specialist conditions. In addition to our main hospital site, we offer paediatric services at a number of community sites and hold local clinics across Merseyside, Cumbria, Shropshire, Wales and the Isle of Man. We also provide specialist inpatient care for children with complex mental health needs in our recently relocated and newly opened state of the art facility.
Alder Hey has a thriving research portfolio and leads research into children’s medicines, infection, inflammation and oncology. We are becoming recognised as one of the world’s leaders in children’s healthcare and research. We contribute to public health, lead cutting-edge research and teach the next generation of children’s specialists. Alongside this is our Innovation Hub, a dedicated space where clinicians and industries can come together to create new products and technologies.
We know that a children’s hospital is different and that our job is more than just treating an illness. To us, every child is an individual. As well as giving them the very best care, we set out to make them feel happy, safe and confident as they play, learn and grow. At Alder Hey we are here to look after a child and their family and that includes mums, dads, brothers and sisters.
Detailed job description and main responsibilities
See job description and person specification attached
The post-holder will provide a comprehensive administration service to Pathologists and their teams within the Histopathology Department. The administrator will be expected to work with the minimum of supervision, exercising independent judgement and using personal initiative based upon acquired knowledge in problematic situations in the absence of the Consultant. The department administrator will be required to manage and prioritise their own workload without direct supervision and use their own initiative, but under the general supervision of the Administrative Team Leader.
Person specification
Education and training
Essential criteria
- Educated to GCSE level in English, Maths and Science or equivalent
Desirable criteria
- To hold the Amspar Diploma
Education and training
Essential criteria
- RSA II Medical Audio-transcription qualification or equivalent, RSA level 2 & 3 in word processing or equivalent
Education and training
Essential criteria
- ECDL certificate in computer software packages
Skills
Essential criteria
- A working knowledge of IT systems and maintaining a database (e.g. word-processing, spreadsheets, databases, Microsoft Schedule)
Skills
Essential criteria
- Demonstrate administrative skills to arrange meetings, diary management and organise clinical workload on behalf of Consultants without direct supervision
Knowledge and Experience
Essential criteria
- Audio typing and digital dictation packages
Desirable criteria
- Histopathology terminology
Employer certification / accreditation badges
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Pamela Ashton
- Job title
- Histopathology manager
- Email address
- [email protected]
- Telephone number
- 0151 293 3615
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