Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (Fixed Term)
- Hours
- Part time
- Home or remote working
- Job ref
- 411-COR-24-6302105
- Employer
- Alder Hey Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Alder Hey Childrens NHS Foundation Trust
- Town
- Liverpool
- Salary
- £25,147 - £27,596 per annum pro rata
- Salary period
- Yearly
- Closing
- 26/07/2024 23:59
Employer heading
Project Administrator
NHS AfC: Band 4
Alder Hey Children’s NHS Foundation Trust is a provider of specialist health care and has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients’ homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Sunflower House building newly relocated, and opened on the hospital site.
We currently have more than 4,000 staff working across our community and hospital sites. We’re also a teaching and training hospital providing education and training to around 540 medical and over 500 nursing and allied health professional students each year.
As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.
You can expect a warm welcome at Alder Hey Childrens NHS Foundation Trust, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At Alder Hey we appreciate our staff and reward them with an outstanding benefits package including:
- Great flexible working opportunities
- Lease car scheme and Home Electronics Scheme
- Generous annual leave and pension scheme
- Extensive staff health and well-being programmes
Job overview
An exciting opportunity has arisen for a Band 4 Project Administrator to work for Beyond: The Cheshire and Merseyside Children and Young People’s Transformation Programme
The role will provide professional administrative management of the Beyond Programme, with respect to the organisation and administration of the Oral Health workstream and the development and implementation of such frameworks for new programmes. Accountable to the Programme Manager, the post holder will be required to work closely with, and in support of, the Project Team and Programme stakeholders, Finance managers, Business Intelligence, Communications Team, HR representatives and clinical leaders. This role will be required to ensure the maintenance of the Programme Workstreams, whilst ensuring that programme activities are well co-ordinated, closely monitored and accurately reported. The post holder will also provide day to day administrational support to the Programme team including the Programme Director.
The primary purpose of this key role is to support the team in the successful delivery of the Beyond Programme. This post is a fixed term opportunity for 12 months and secondments will be available for this post.
Main duties of the job
Support Programme Management Office (PMO) in delivering CYP Transformation Programme;
Support maintenance of programme/project documentation;
Support maintenance/tracking of programme/projects;
Support processing and presentation of quantitative/qualitative data;
Support reviews of programme/project activity as required;
Provide support in the delivery of PMO led training; supporting creation of training documentation, appropriate co-facilitation skills;
Support PMO in recording/maintaining of related documents;
Provide admin support to task and finish/steering groups;
Provide admin support for meetings - minute taking, actions logs, preparation of agendas, collation of papers, tracking of follow up actions and deadlines;
Respond to email queries as appropriate;
Arrange meetings, organising travel/accommodation arrangements as necessary;
Schedule, maintain a computerised diary and/or desk diary;
Organise/maintain filing system and shared working space;
Develop/manage stakeholder maps and contact databases;
Work within defined policies, procedures and standards to undertake any other duties appropriate to the grade and position, which may from time to time be required or delegated;
Deal with queries from NHS and partner organisations in a professional and sensitive manner, ensuring confidentiality;
Develop/maintain close collaboration with PAs/Admin teams within partner organisations.
Working for our organisation
Alder Hey Children’s NHS Foundation Trust is a provider of specialist health care to over 275,000 children and young people each year. In addition to the hospital site located in the West Derby area of Liverpool, Alder Hey has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients’ homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Alder Park building in the nearby borough of Sefton.
We currently have more than 4,000 staff working across our community and hospital sites. We are also a teaching and training hospital providing education and training to around 540 medical and over 500 nursing and allied health professional students each year.
As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.
You can expect a warm welcome at Alder Hey Children's NHS Foundation Trust, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At Alder Hey we appreciate our staff and reward them with an outstanding benefits package including:
Detailed job description and main responsibilities
Education and Training:
· Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
Knowledge and Experience:
· Significant administrative/ secretarial experience including initiating and maintaining office systems
· Demonstrable experience in dealing with sensitive and confidential information
· Knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access 2010
· Knowledge of administrative procedures, project management or information analysis
· Experience of communicating complex matters, such as complicated technical or financial information, both verbally and in writing
· Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
· Understanding of and commitment to equality of opportunity and good working relationships
· Understanding of Confidentiality and Data Protection Act
· Shorthand or ability to take live time notes via a laptop
· Knowledge of programme/project management methology
· Direct experience of supporting programme/project delivery
· Knowledge of basic approaches to evaluating project impact
· Knowledge of current issues in the NHS and wider health and social care sector
Skills:
· Minute taking
· Intermediate / Advanced level IT Skills including Excel, Word, PowerPoint and MS Project
· Excellent verbal and written communication skills
· Excellent attention to detail, accuracy and consistency
· Strong relationship building skills and team working attitude
· Excellent interpersonal, planning and organisation skills with outstanding ability to prioritise and schedule workloads
· Listen to, understand and accurately interpret complex and detailed instructions and guidance given, and provide alternative solutions as necessary
· Ability to work under pressure and to prioritise accordingly
· Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to a service users and staff across a wide range of organisations.
· Ability to work with autonomy within defined policies /procedures, with occasional support from a manager
· Basic public speaking skills are required (for example for reporting or presenting to small meetings)
· Ability to pull together comprehensive draft reports, data and letters
· Negotiating, networking and persuasive skills
· Excellent time management skills
Personal Attributes:
· Enthusiasm and commitment
· Innovative and progressive
· Honesty and integrity
· Maintain position of professionalism, integrity, sensitivity whilst appreciating the need for strict confidentiality
Person specification
Education and Training
Essential criteria
- NVQ level 3 qualification in a relevant subject, equivalent level of qualification, or significant experience
Knowledge and Experience
Essential criteria
- Significant administrative/ secretarial experience including initiating and maintaining office systems
- Demonstrable experience in dealing with sensitive and confidential information
- Knowledge of administrative procedures, project management or information analysis
- Experience of communicating complex matters, such as complicated technical or financial information, both verbally and in writing
- Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- Understanding of and commitment to equality of opportunity and good working relationships
Desirable criteria
- Shorthand or ability to take live time notes via a laptop
- Knowledge of programme/project management methodology
- Knowledge of current issues in the NHS and wider health and social care sector
Knowledge
Essential criteria
- Minute taking
- Intermediate / Advanced level IT Skills including Excel, Word, PowerPoint and MS Project
- Excellent verbal and written communication skills
- Excellent attention to detail, accuracy and consistency
- Listen to, understand and accurately interpret complex and detailed instructions and guidance given, and provide alternative solutions as necessary
- Basic public speaking skills are required (for example for reporting or presenting to small meetings)
- Ability to pull together comprehensive draft reports, data and letters
- Negotiating, networking and persuasive skills
Skills
Essential criteria
- Excellent communication skills, both verbally and non-verbally when dealing with patients/relatives and other internal and external agencies especially when providing or receiving complex or sensitive information.
- Be able to adopt a flexible approach when required by the needs of the service.
Personal Attributes
Essential criteria
- Enthusiasm and commitment
- Innovative and progressive
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Terri Quigley
- Job title
- Project Manager
- Email address
- [email protected]
- Telephone number
- 07462 415 463
List jobs with Alder Hey Children's NHS Foundation Trust in Administrative Services or all sectors