Job summary
- Main area
- Procurement
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 409-7002037
- Employer
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- KCC/Southport
- Town
- Huyton
- Salary
- £26,530 - £29,114 Per Annum
- Salary period
- Yearly
- Closing
- 28/03/2025 23:59
- Interview date
- 08/04/2025
Employer heading
Clinical Procurement Co-ordinator
NHS AfC: Band 4
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Job overview
An exciting opportunity has arisen for an enthusiastic, highly motivated, team player to join the procurement team as Clinical Procurement Co-Ordinator (CPC).
This role is integral within Mersey and West Lancashire Teaching Trust by providing assistance to the Clinical Procurement Matron (CPM) with functional support and acting as a link between clinical staff and the Procurement team.
The post holder will undertake duties which support the CPM in delivery of an efficient service.
The CPM will set the overall direction and strategy for the Procurement of clinical products in the Clinical Procurement Team, and the CPO will assist by acting as a role model in supporting the corporate vision, values and objectives.
The post will maintain key clinical relationships, while supporting supply chains to deliver better patient outcomes at a lower overall cost.
Main duties of the job
- The post holder will report to the CPM and work alongside all departments within the Procurement Team.
- To ensure the best possible goods and services are provided to our patients and colleagues, ensuring we deliver 5 Star Patient Care.
- The postholder will assist the CPM in supporting the Assistant Director of Procurement and Deputy Director of Procurement in the delivery of Mersey and West Lancashire Teaching Trust Procurement Strategy and various national procurement agendas.
- The post holder will be required to support the CPM in the identification and delivery of Procurement schemes as well as providing data analytical support as and when the CPM requires, for leading and delivering a number of projects, specifically clinical goods.
- The post holder will work closely with clinical colleagues across all of Mersey and West Lancashire Teaching Trust to undertake procurement activity which will deliver innovation, meets local, national and regional green agendas whilst delivering value and quality to patient care. Such as, but not limited to: trials, sourcing and developing innovative practices.
- The post holder will also be expected to work alongside the Strategic and Operational Procurement teams to ensure the delivery of a professional, joined up and efficient procurement service.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed job description and main responsibilities
KEY DUTIES
- Planning and organisational skills: a high degree of planning from straightforward activities/programmes to helping the CPM achieve the long term strategic plans, e.g., the five year procurement strategy.
- Assist the CPM with the recording and monitoring of all clinical or non-clinical risks issues identified, from a Procurement perspective.
- Help develop reports with the CPM for whole life costing and cost per quality of life for products and services being considered within programmes.
- Sharing information with the Procurement Team regarding savings targets/benefits tracking.
- Role is to assist the CPM with any reports or data around optimum stock holding for best risk management philosophies.
- Keep minutes and notes for all CPM discussions and meetings.
- Market Research to drive change and innovative procurement.
- Develop reports and analysis from any CPM survey findings – compiling information on product preferences, speciality, ordering and stock holding trends, and supply chains.
- Project timeline for all CPM trials and evaluation of devices. Keep track of appropriate stakeholders involved and host/ set up meetings for CPM and those involved.
- Work to the CPM’s timescales for compliance/implementation of projects as required. Track the evaluation and assessment of products / devices and services.
- Provides advice and guidance in the stock management and process streamlining for ensuring timely and cost-effective supply of goods and consumables to clinical areas.
- Advise on alternative products where there is a shortage/non delivery/product recall.
- To assist the CPM with specific projects and carry out the data analytics, risk analysis and CIP recording for any saving opportunities.
- To assist the CPM with teaching product usage where necessary
- Analytical and judgment skill at a high level required to fulfil the job responsibilities satisfactorily, e.g., numerical analysis, critical reasoning, interpretation of information and complexity of decision making, negotiation and persuasive skills. Internal and external stakeholder mapping.
- Working knowledge and understanding of Public Contract Regulations
- To assist the CPM in producing and presenting complex dead dive analysis and benchmarking reports using the Spend Comparison Tool.
PPE Stock Transition
- The post holder will be responsible for stock management of PPE moving back to BAU for Mersey and West Lancs NHS Teaching Hospitals
- Management will include but not be limited to managing storage of PPE if ever required, issuing stock, stock control and rotation and communication of PPE change
- The post holder will have responsibility for providing stock information including but not limited to stock levels and submitting stock reports in various formats based on local and national requirements.
- Ensure a smooth transition of PPE stock from push stock to materials management team and direct orders via the wards. Provide training on NHS Supply chain ordering and SBS oracle ordering.
- The postholder will work closely with the Materials Management Team, Strategic Team and the Buyer Team Leader to deliver a cross functional service.
- Responsible for providing a customer focused service to wards and departments who have any queries relating to PPE and will act as a point of contact for queries/complaints and recalls.
- The post holder will have responsibility for providing stock information including but not limited to stock levels and submitting stock reports in various formats based on local and national requirements.
Bulk Buying
- Proactively source bulk buy saving opportunities and present the options via monthly cost benefit analysis presentations.
- Deputise for CPM and attend monthly Clinical Alternative support meeting groups, ensuring all critical issues are relayed back to the procurement team.
- Work across the procurement team and act as main point of contact for any product discrepancy issues, delays, supply issues.
- Order bulk purchases as and when required.
- Analyse stock levels across the Trust and ensure supply is always met.
- Collate stock information including submission of any stock quantity reports or returns required.
- Report any shortages/risks to Deputy/ Head of Procurement
- Ensure Trust Standing Financial Instructions are followed.
- Provide monthly reports on bulk orders and ensure that the orders and costs balance.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
· Adhere to relevant Code of Practice of Professional body CIPS.
ADMINISTRATIVE RESPONSIBILITIES
- Planning and organisational skills: a high degree of planning from straight forward activities/programmes to assisting with long term strategic plans, e.g., the five year procurement strategy
- Comply with the trust Standing Financial Instructions and in line with Public Procurement regulations.
- Always demonstrate a high standard of public accountability and business conduct.
- Responsibility for accuracy and management of data reporting within MWL
- Contribute to the accuracy and management of contracts within management systems.
- Knowledge skills and experience required.
- Analytical and judgment skill at a high level required to fulfil the job responsibilities satisfactorily, e.g., numerical analysis, critical reasoning, interpretation of information and complexity of decision making, negotiation and persuasive skills. Internal and external stakeholder mapping.
- Working knowledge and understanding of Public Contract Regulations
- Responsible for producing and presenting complex dead dive analysis and benchmarking reports using the Spend Comparison Tool.
- To be competent in the use of Excel
Person specification
Qualifications
Essential criteria
- Educated to GCSE level and/or equivalent qualification and/or equivalent experience
- Experience of working in a Procurement department, or close working with a Procurement Department on specific Clinical projects
Desirable criteria
- Relevant qualification such as CIPS membership/training, or evidence of working towards
Knowledge & Experience
Essential criteria
- Experience of product evaluation and analysis of clinical products
- Extensive in-depth specialist knowledge of at least 2 or more hospital services
- Significant and proven experience in leading change management
- Experience of undertaking product evaluation
- Evidence of undertaking project work
- Experience of working in stock management/procurement role
- Microsoft Office experience
- Cross functional team working and evidence of influencing stakeholders
- Experience of purchase order systems
- Experience of undertaking stock reviews and stock control
Skills
Essential criteria
- Knowledge of professional guidelines, i.e. infection control, health and safety, patient safety, etc. Awareness of COSHH, HSE, MHRA and SFI’s
- Strong persuasion and influencing skills Ability to project manage in a collaborative, inclusive, and focused style, often coordinating staff within different teams. Ability to develop networks and work within focus groups with multiple stakeholders
- Excellent interpersonal and communication skills
- Strong IT skills. Ability to interpret information and evidence-based data. Ability to calculate the cost per quality of life on products/services/ programme changes.
- Ability to deal with a high level of workload, multiple programmes and projects.
- Ability to generates solutions to problems. Assist with resolving queries and complaints
- Requires strong communication skills
- Raise awareness within MWL on clinical matters relating to all aspects of clinical work, consumables and equipment
- Ability to attend meetings and events across the ICS.
Desirable criteria
- Knowledge of supply chain function. Knowledge of procurement procedure and PCR2015 regulations. Knowledge of standing financial instructions and standing orders
- Specialist knowledge of clinical products, equipment and services
- Ability to present to groups and individuals. Ability to inspire, lead and manage change and innovation
- Ability to prepare and deliver training activities for internal stakeholders
- Interpret spreadsheets, data and information to advise on benefits and evaluate results. Responsible for analysing spend data using excel software to evaluate best value options for procurement and supply. Ability to prepare PowerPoint presentations.
Other
Essential criteria
- Ability to be able to work in various locations and teams
- Self-confident and motivated
- Tact and diplomacy
- Empathetic
- Drive and initiative
- Dependable
- Commitment to develop self
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Erica Isherwood
- Job title
- Clinical Procurement Matron
- Email address
- [email protected]
- Telephone number
- 0151 676 5959
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