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Detailed job description and main responsibilities

     KEY DUTIES

• Ensure that the interface between clinical / functional and procurement operations is established and robust, ensuring that change is driven through innovative procurement practice and contract compliance; thereby managing costs and improving patient care / user satisfaction through efficient practice.
• Senior activity in liaising with colleagues at all levels to ensure compliance in the use of agreed standardised products, ensuring the range of items within catalogues is rationalised to an optimum level.
• Setting up and/or working with established Clinical Procurement Groups to evaluate products and fast track product rationalisation decisions.
• Working with Senior Procurement Managers within MWL and across the ICS in developing Clinical / Functional Networks and Category Management Groups by providing input into appropriate pipeline projects.
• Leader in challenging the norm, ensure modernisation of practice, utilising new innovations and improved technology.
• Lead and be responsible for product and service trials and evaluations across MWL.
• inputting into the national /regional teams to improve best practice, lead/part of national improvement teams and implementing clinical / functional policy across MWL.
• Represent MWL at ICS and regional level on all aspects of clinical / functional programmes and procurement strategies.
• Provides specialist clinical / functional expertise through the team, to give support, advice and training to Procurement team, Trusts, nurses, medical staff, Allied Health Professionals and other functional leads and stakeholders.
• Ensure global mapping and key links are maintained with Clinical / Divisional Directors across MWL
• Ensures processes are in place so that effective, collaborative equipment purchases, trials, and long-term plans to allow for standardisation using evidence base and innovative practice across the health economy of the Trusts and wider ICS.
• Identifies and works with other government agencies and social services in the integration of purchasing/product service standardisation for health-related services e.g., home care, school health care, prison health care, dental etc.
• Occasionally work closely with Commissioning teams to ensure cohesive strategies in the delivery of products and services, standardisation of treatment regimens etc – for example, products and services used in independent treatment centres should ensure that the patient is not compromised when they return to direct or community healthcare support (prosthetics/catheters/feeding tubes etc)
• Represent MWL at a regional /national level on all aspects of clinical / functional programmes and procurement strategies.
• Maps and assesses products and services across the whole health economy, ICS and Trusts, to identify regional solutions. Links with national clinical and purchasing networks, Innovation Centre/Hubs to ensure cohesive strategies.
• Interprets complex information and evidence-based data to provide strategic direction.
• Provides advice and guidance in the stock management and process streamlining for ensuring timely and cost-effective supply of goods and consumables to clinical areas.
• Proactively works with Senior Procurement Managers to integrate local purchasing within category management strategies.
• Identifies and develops Stakeholder networks and draws up a comprehensive engagement and communication plans.
• Provides the high-level point of contact for all Clinical / Operational colleagues on product choice.
• Engages with clinical / operational leads to secure commitment to purchasing strategies and compliance with contracts.
• Identifies clinical / operational champions and supports them in providing all guidance and information they require.

 Category Management

• Works directly with Senior Procurement Managers to develop the strategies in each category and to set up appropriate stakeholder engagement in the drawing up of specifications and process re-engineering programmes,
• Interprets complex data on categories and advises on compatibility/ standardisation and develops strategies in each category.
• Demonstrates the importance and effectiveness of good category management to stakeholders.
• Engages with stakeholders and users to secure commitment to purchasing strategy and compliance with contracts.
• Manages the evaluation and assessment of products / devices and services.
• Sets up and leads evaluation and assessment of products / devices and services strategy and systems considering need and preference, evidence benefits and value for money initiatives.
• Provides guidance to MWL and divisional Procurement Groups and clinical colleagues to achieve rigorous evaluation and assessment.
• Make recommendations on choice of product and helps to ensure compliance of any change of clinical and non-clinical groups.
• Works proactively with clinical / operational colleagues to achieve compliance in relation to recommendations..
• Manages the “new product request” process ensuring objective rationale is applied to governance and value for money issues

Patient Interaction

• Works with individual patients from time to time in the assessment of clinical effectiveness of products and equipment (Clinical Categories only)
• Presenting to patient groups regarding the ethos and purpose of the organisation at the request of individual NHS Trusts. Advising on products and their application to clients/patients via clinicians.
• Developing client and patient user groups to explore new ways of working and improve patient experience & quality.

 Policy & Service

• Developing and implementing product evaluation policies across MWL, in line with National Standards.
• Ensuring consultation on all new or revised policies and procedures throughout the health economy prior to implementation.
• Develop, and ensure implementation and maintenance of a Supplier Representative Policy to control inappropriate access by suppliers.
• Sharing policies and protocols between NHS Trusts, between hubs/regions and to and from national specialist and purchasing groups.

 Planning & Organisation

• Understanding the global and longer-term strategies and prioritising and planning short- and medium-term milestones and action plans
• Ensure processes in place for team to organise teaching sessions or briefing sessions for suppliers to deliver to clinicians / stakeholders.
• Co-ordinate contract compliance activities across MWL to ensure long term sustainable and safe compliance.
• Link in external agencies (for example social services) when projects involve patient pathways that span government and private sector provision.
• Formulate a long-term project plan for the life of the contract implementing new products/equipment.
• Readjusting timescales for compliance/implementation of projects as required.
• Advise on alternative products where there is a shortage/non delivery/product recall.
• Proactive in researching potential changes in legislation/professional guidelines and reacting accordingly, offering advice to relevant parties.
• Planning to ensure long-term compliance with contracts.
• Interpreting Government Policy to capture the impact on MWL. ie Waiting list targets or Government targets.
• Develop and maintain the long-term clinical engagement strategy.
• Strategic planning for the implementation of new contracts where the outcome may not be certain.

 Resources

• Responsible for providing specialist advice prior to purchasing of equipment, products, and services.
• Role is to provide highly expert knowledge and skill to ensure procurement and supply chain departments around optimum stock holding for best risk management philosophies.
• Make recommendations as to the devices to purchase and contributes to the procurement process.
• Benefits tracking/compliancy to see levels of savings within MWL’s clients with the ADP.
• Sharing information with the Procurement Team regarding savings targets/benefits tracking.
• Responsible for whole life costing and cost per quality of life for products and services being considered within programmes.
• Assist the Senior Procurement Managers in other aspects of the organisation’s business as and when required to support the organisation’s objectives, goals, and values.
• To ensure that all clinical or non-clinical risks issues identified are recorded and monitored, from a Procurement perspective.
• Participate in the development and use of Procurement Information systems using the system to assist local management and utilise information that will guide the award of contracts.
• Supporting the Department as it works towards GS1 and Peppol compliance.
• Assisting with the roll out of Social Value and Moderns Slavery monitoring

 CLINICAL & PROFESSIONAL RESPONSIBILITIES

• Maintain Professional Registration (ie registered Nurse for this role and maintain registration/CPD
• Adhere to relevant Code of Practice of Professional body CIPS and RCN 

 ADMINISTRATIVE RESPONSIBILITIES

• Planning and organisational skills: a high degree of planning from straightforward activities/programmes to long term strategic plans, e.g., the five procurement workplan.
• Have practical knowledge and experience of contract management tools.

 TEACHING & TRAINING RESPONSIBILITIES

• Will ensure the Clinical Procurement Assistant is trained to a suitable level to ensure cover and support.
• Work with L&D to ensure visibility and training on Clinical Procurement issues.

 RESEARCH & AUDIT

• Responsible for initiating trials and evaluation of devices. Nominating appropriate stakeholders to undertake trials. Following up on results, formulating data and implementing evidence-based changes as necessary.
• Surveys – compiling information on product preferences, speciality, ordering, and stock holding trends, and supply chains.
• Developing measurement techniques to evaluate the effectiveness in quality terms to patients of new treatments/products and services.