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Detailed job description and main responsibilities

KEY DUTIES

·       Generally, acts under professional review of the ADF (FS) throughout.

·       May undertake any other duties commensurate with grade, as requested; and

·       Will typically work using a range of PC-based software applications (e.g. MS Excel and Access).

 Financial Governance and Technical Matters

·       Alongside the ADF (FS), project managing and being professionally responsible for the accurate and compliant production of various regulatory returns, ensuring they are accurate, timely and satisfy audit requirements.  Working across other finance teams for their accurate and timely completion.

·       Providing expert financial advice to senior managers including directors, liaising with NHSE, Department of Health and Social Care, HMRC and auditors on strategic or technical matters where required.

·       Business partnering with divisional colleagues to develop and deliver strategic capital planning and reporting.  Supporting the Trust’s strategic aims and ensuring achievability of plans.   

·       Collating the Trust’s annual (and 5-year) capital programme in liaison with care groups and as informed by the Capital Planning Council and the Medical Devices Meeting for presentation at, and approval by, the Finance & Performance Committee.  Reporting such plans to DHSC/NHSE, including assessment of capital financing (CDEL). 

·       Advising on compliance for individual business cases. 

·       Developing rolling replacement programmes for approval, in consultation with operational teams and Procurement.

·       Enabling the monitoring of actual and forecast capital spend and the identification of slippage remedies, through liaising across stakeholder teams and the formal reporting of opportunities and progress against agreed schemes.

·       Ensuring that the Trust’s capital accounting function appropriately accounts for and reports capital expenditure, depreciation, revaluations, and disposals.  Coordinating Trust-wide asset revaluation and verification exercises, and impairment reviews, in line with policy and regulation.

·       Maintaining the Trust’s PFI and leasing accounting models, liaising with the Trust’s PFI management accountant, appropriate Trust managers and leasing / PFI partners where required.

·       Ensuring that assigned elements of financial reporting for Board / committees / NHSE is compliant, accurate and in line with internal / national deadlines, through the coordination of / liaison with teams during financial month end and designing / operating highly complex financial models.  This includes the reporting of actuals and forecasts, analysing variance to plan for the readership, and recommending / implementing actions and solutions where appropriate.

·       Interpreting complex legislation and accounting standards, using expert knowledge and sector insight to translate wider policy and regulation into Trust policy.  Developing Trust-wide financial policies, systems and processes in liaison / partnership with other teams.

·       Championing the Trust’s Standing Financial Instructions (SFIs) and other constitutional, policy and financial governance matters.  

·       Developing / managing various technical and ITDA revenue budgets.

·       Developing / operating highly complex models for the Trust’s financial plan, taking I&E data through to Statement of Financial Position, Statement of Cash Flows, and regulatory ratios, including sensitivity analysis and scenario modelling, and extension to strategic multi-year models. 

·       Ensuring KPIs, performance standards and timetables are created and cascaded through the sections to effectively coordinate efforts in meeting Financial Services objectives, including meeting of BPPC payment targets for supplier payments, sound credit control procedures, as well as monthly financial reporting. 

·       Ensuring various SOFP / systems reconciliations and other key financial control processes are adequate, completed, reviewed, and tracked.

·       Modelling and monitoring cash flows, including forecasting, and undertaking proactive cash management processes including borrowings and transfers.  Liaison with DHSC/NHSE regarding the Trust’s liquidity and compliance with prevailing cash regimes.

·       Proactively developing each managed service through efficiency (savings and quality) schemes, including benchmarking and liaison with external service providers, working on, and contributing to cases for service transformation or partnership working if judged to be advantageous. 

 TEACHING & TRAINING RESPONSIBILITIES

·       Providing strategic and operational advice to senior managers, project managers and other operational staff on complex issues through the interpretation of financial information, accounting standards, national guidance and/or statute. 

·       Presenting and explaining complex information clearly and in a manner appropriate to recipients (via documents and words).

·       Writing papers for Board / Committees / subgroups.  Presenting to Committees / sub-groups as appropriate.

·       Negotiating, coordinating, and liaising with other teams / senior managers to enable the achievement of key outputs, such as final accounts completion or capital programme development.

·       Providing financial training and procedure documents for finance and non-finance staff within the Trust. 

·       Communicating with members of managed teams in a clear directive, mentoring, developmental or motivational manner. 

·       Liaising with other teams as appropriate.

·       Advising senior managers, clinicians, and partners to comply with the highest standards of financial governance and the Trust’s SFIs and subsidiary polices, which may involve conflict resolution, negotiation and persuasion. 

·       Increasing the financial awareness of non-Finance staff.

 LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES

·       Leading teams through a conspicuous commitment to quality in all outputs.

·       Cascading the vision - setting expectations, KPIs, performance standards and so on for each team, ensuring that adequate procedures and policies are in place.

·       Co-ordinating annual leave and flexi-time arrangements for the teams, addressing disciplinary, capability and grievance issues, management of staff attendance, and mandatory training compliance.  Recruiting staff.

·       Promoting staff development, through active support of the Finance Staff Development Lead.  Ensuring that appraisals within the teams are prioritised, timely, linked to Finance objectives and meaningful to staff.

·       Ensuring that new staff experience suitable induction, and that staff are familiar with Trust-wide issues, and relevant policies and procedures.

·       Leading in knowledge management, locally and motivating teams in a ‘learning organisation’ culture within Financial Services.

·       Managing self and teams, and advising / coordinating with linked teams, in ensuring statutory financial accounts are produced for the Trust and for the Charity, meeting local and national deadlines.

·       Planning and coordinating the work of each section in liaison with section leaders.

·       Tracking progress and monitoring delegated work streams.

·       Managing own time in accordance with relevant (external) deadlines, ensuring all deadlines are met on a timely basis. 

·       Ensuring that projects are delivered within available resources and to agreed timescales.

·       Operating autonomously to analyse options and make judgements on the most appropriate financial action for the Trust, whilst remaining within departmental guidelines, professional boundaries, and professional review frameworks.

·       Identifying own development needs and the means of meeting them, in line with the professional codes of conduct applicable to accountancy professionals.

·       Escalating to and deputising for the ADF (FS) as appropriate / required.

 PROFESSIONAL RESPONSIBILITIES

As indicated in the Person Specification and above, ongoing evidenced CPD and CCAB body membership are both required.  It follows that professional conduct, both technical and ethical, commensurate with such membership, is also required.