Job summary
- Main area
- Women and Children
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 22 hours per week
- Job ref
- 362-A-24-6438616
- Employer
- Stockport NHS Foundation Trust
- Employer type
- NHS
- Site
- Stockport NHS Foundation Trust
- Town
- Stockport
- Salary
- £22,816 - £24,336 pro rata per annum
- Salary period
- Yearly
- Closing
- 24/07/2024 23:59
Employer heading
Administration Assistant
Band 3
Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise: ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Our Values:
We Care
About each other
Our patients and their families
The communities we serve
The environment
We support them and deliver on their promises
We Respect
Each other
Our patients and their families
Our partners
We are kind and helpful, and we expect the same in return
We Listen to
Each other
Our patients and their families
Our partners
We act and learn from what we hear
Job overview
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Job Summary: · To ensure the provision of full administration support to the Governance & Quality Team · To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets · To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites · To compile agendas for meetings, and to take minutes for meetings · Triage of telephone enquiries · To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require · To assist with arranging meetings · To undertake any other duties deemed appropriate by the management team |
Main duties of the job
Main Duties and Responsibilities
The postholder will be responsible for the following tasks:-
· To ensure the provision of full administration support to the Governance & Quality Team
· To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
· To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
· To compile agendas for meetings, and to take minutes for meetings
· Triage of telephone enquiries
· To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
· To assist with arranging meetings
· To undertake any other duties deemed appropriate by the management team
Working for our organisation
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union– for local financial advice
Detailed job description and main responsibilities
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Job Summary: · To ensure the provision of full administration support to the Governance & Quality Team · To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets · To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites · To compile agendas for meetings, and to take minutes for meetings · Triage of telephone enquiries · To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require · To assist with arranging meetings · To undertake any other duties deemed appropriate by the management team The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13. |
Person specification
Education
Essential criteria
- • 5 GCSE including English and Maths or equivalent experience
Desirable criteria
- • ECDL
Knowledge
Essential criteria
- • Microsoft Word skills and experience
- • Conversant with administration practices
- • Microsoft Excel skills and experience
Experience
Essential criteria
- • Previous secretarial / office experience
- • Working as part of a team
- • Maintaining confidentiality
- • Problem solving
Desirable criteria
- • Experiencing of working in a hospital
- • Use of clinical information systems
Skills
Essential criteria
- • Minute taking
- • Able to prioritise workload
- • Advanced keyboard skills
- • Positive approach to work
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Dooley
- Job title
- Deputy Directorate Manager
- Email address
- [email protected]
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