Skip to main content
Please wait, loading

Job summary

Main area
Administrative and Clerical
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday 9.00am till 5.00pm)
Job ref
311-F692-24-B
Employer
Pennine Care NHS Foundation Trust
Employer type
NHS
Site
Cherrywood Clinic
Town
Oldham
Salary
£25,147 - £27,596 per annum, pro rata
Salary period
Yearly
Closing
31/07/2024 23:59

Employer heading

Pennine Care NHS Foundation Trust logo

Medical Secretary

NHS AfC: Band 4

About the Trust

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.

Our ambition is to maximise people’s potential and we aim to promote an inclusive environment and improve the diversity of our workforce so our people truly represent the communities we serve.  

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post.  We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

If you come and work for us we will offer a range of benefits and opportunities, including:

  1. Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
  2. Flexible working opportunities to support your work/life balance
  3. Access to Continued Professional Development
  4. Involvement in improvement and research activities
  5. Health and Wellbeing activities and access to an excellent staff wellbeing service
  6. Access to staff discounts across retail, leisure and travel

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople

https://www.penninecare.nhs.uk/values

Job overview

As a team player you will be responsible for providing a full secretarial service within the Oldham Outpatient Team. The post holder will be required to use computerised systems such as; Bighand and Dragon digital dictation systems, Paris, Microsoft Suite and Tableau.

Main duties of the job

Responsibilities to perform alongside other Medical Secretaries covering Adult, Older People Outpatients including Memory, and Learning Disabilities. Duties of the role are to provide secretarial assistance to Psychiatric Doctors to ensure administrative tasks are completed to agreed timelines.

 

Working for our organisation

You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Consultants  and the Clinical Teams to manage daily operational tasks and processes.

Detailed job description and main responsibilities

Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.

 

 

Person specification

Work Related Circumstances

Essential criteria
  • Willing to undertake training required to carry out the job.
  • Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
  • Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
  • Appointments to regulated and controlled activities require an enhanced DBS disclosure.
Desirable criteria
  • Willing to travel to alternative bases as and when required.

Educaton / Qualifications

Essential criteria
  • Educated to GCSE Level or equivalent
  • ECDL training or equivalent AMSPAR qualification
  • NVQ 4 Level qualification or equivalent experience
Desirable criteria
  • Customer care training
  • Audio typing of qualification

Experience

Essential criteria
  • Experience of dealing with complex inquiries that require further investigation and identification of a resolution
  • Experience of using information technology, including word, excel and power point.
  • Previous experience in managing own workload and able to prioritise effectively.
  • Experience of liaising effectively with a range of agencies, clinical and non-clinical.
  • Knowledge or Experience of the departmental service
Desirable criteria
  • Previous NHS experience
  • Previous experience of working with Mental Health Services
  • PARIS or equivalent

Knowledge

Essential criteria
  • Knowledge of a full range of administrative and organisational policies and procedures.
Desirable criteria
  • Understanding of mental illness
  • Understanding of The Mental Health Act

Skills and Abilities

Essential criteria
  • Excellent communication verbal and written skills
  • Excellent IT skills
  • Good interpersonal skills.
  • Self-motivated and able to act on own initiative but recognise when additional advice is required.
  • Able to develop close working partnerships with individuals, teams and other agencies.
  • Ability to work to deadlines
  • Decision making skills
  • Excellent organisational and planning skills.
  • Ability to demonstrate tact and diplomacy.
  • Ability to work as part of a team.
  • Ability to communicate in an appropriate manner to all staff and members of the public.
  • Ability to maintain information in a confidential and secure manner.
  • Produce reports and analyse them at an operational level
Desirable criteria
  • Shorthand experience / qualification
  • Audio typing experience / qualification
  • PARIS or equivalent experience or working with large databases

Typing Test

Essential criteria
  • Typing Test

Employer certification / accreditation badges

Veteran AwareNo smoking policyDisability confident employerNorth West BAME

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jodie Barnes-Gott
Job title
Outpatient Manager
Email address
[email protected]
Telephone number
07912454186
Additional information

Email [email protected] to request a telephone conversation

If you have problems applying, contact

Address
Pennine Care NHS Foundation Trust
225 Old Street
225 Old Street
OL6 7SR
Telephone
01617163181
Apply online nowAlert me to similar vacancies