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Job summary

Main area
Administration
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday 9-5)
Job ref
437-6686593
Employer
Greater Manchester Mental Health NHS Foundation Trust
Employer type
NHS
Site
Bentley House
Town
Bolton
Salary
£23,615 per annum
Salary period
Yearly
Closing
07/11/2024 23:59

Employer heading

Greater Manchester Mental Health NHS Foundation Trust logo

Receptionist

NHS AfC: Band 2

Job overview

The post holder will be responsible for providing clinic administration and reception support for the CMHT Services.  This will include receiving and greeting service users and their carers into clinic areas whilst recording the service users’ attendance and clinical outcome on the electronic patient record system (EPR), along with other administrative duties commensurate to the grade.

The post holder will be interactive with the general public, nursing, medical staff, professionals and other Trust administrative and clerical staff and will ensure all reception processes are carried out in a timely and accurate manner to ensure an efficient reception and quality service to all users.

The reception service opening hours are at present, 9:00 am – 5:00 pm, Monday to Friday.  A flexible approach to working is essential.

In order to meet the needs of the Trust services you may be required, from time to time, to work outside of your normal area of work to cover absence / sickness.  The Trust reserves the right to change your normal area of work to any other location within the Bolton Trust services.

Main duties of the job

Be the first line of contact for both face to face and telephone visitors and service users

Responsible for communicating effectively and professionally to service users, carers and other members of staff at all times.

Responsible for checking and recording all patients demographic details and entering onto the EPR (electronic patient record) system

Responsible for clerical processes associated with the non-attendance of outpatients and assist with the booking in of service user appointments.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements:

Band

Saturday (midnight to midnight) and any week day after 8pm and before 6am

All time on Sundays and Public Holidays (midnight to midnight)

1

Time plus 47%

Time plus 94%

2

Time plus 41%

Time plus 83%

3

Time plus 35%

Time plus 69%

4 – 9

Time plus 30%

Time plus 60%

 

  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Person specification

Essential

Essential criteria
  • Good understanding of the needs for confidentiality
  • The ability to prioritise and plan conflicting and complex work demands
  • Outstanding communication skills
  • A caring and sensitive attitude when communicating with staff and patients
  • Ability to be numerate and provide statistical data accurately.

Desirable

Desirable criteria
  • Ability to liaise with multidisciplinary team and differing levels of personnel.
  • A patient administrative background.
  • Working within a confidential environment.
  • Knowledge of working within the NHS

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardWe are a Living Wage EmployerApprenticeships logoNo smoking policyHSJ Best places to workDefence Employer Recognition Scheme (ERS) - BronzeWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Gemma Roe
Job title
Senior Administrator
Email address
[email protected]
Telephone number
01204 483003
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