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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent: 22.5hrs per week
Hours
  • Full time
  • Part time
22.5 hours per week (9am - 2pm)
Job ref
395-RR121-24
Employer
NELFT NHS Foundation Trust
Employer type
NHS
Site
Mellmead House
Town
Wanstead
Salary
£24,071 - £25,674 pa pro rata (plus HCAS)
Salary period
Yearly
Closing
14/11/2024 23:59

Employer heading

NELFT NHS Foundation Trust logo

Administrator Mental Health & Wellness Team

Band 3

Joining #TeamNELFT means you’ll become part of a welcoming and supportive working environment. We’re CQC rated Good, and we want you to join us on the journey towards an Outstanding rating. NELFT has sites across North East London, Essex, Kent and Medway. We provide community and mental healthcare services to adults and children within these areas.

The Trust has award winning equality and diversity initiatives and staff health and wellbeing activities. We invest heavily in your development, because when you are valued and supported, we provide the best care to our patients. We are a Level 3 Disability Confident Leader, have been featured in the Working Families Top 10 Employers benchmark for three consecutive years, and we have achieved a Carers UK Level 1 Accreditation. Along with our staff networks and training opportunities, we work hard to embed a just and compassionate culture here at NELFT.

Find out more about NELFT careers and what makes our Trust a great place to work, in this video

Job overview

An opportunity has arisen within our   Mental Health and Wellness Team

Looking for a enthusiastic Band 3 Administrator 

The post holder will provide a high quality confidential and comprehensive administrative service within the team.

This opportunity will allow you to build on your administrative skills and to establish good working relationships with colleagues. You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner. 

 

Main duties of the job

The main responsibilities of the post include: Managing and coordinating the large service groups administration and tasks. Duties also included - taking calls/messages and communicating these effectively within the team, ensuring the email inbox is up-to-date, typing/editing of letters, and managing internal administrative processes. 

 

Working for our organisation

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust.  All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment.  As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes.  The induction will be held at our head office in Rainham Essex

High Cost Area Supplement - London

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (with a minimum of £4,551 to a maximum of £5,735).

Certificates of Sponsorship

Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles.  Please check your eligibility under the UKVI points based system

 

Detailed job description and main responsibilities

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please see the attached Job description and Person specification for more information about this role and working at NELFT. WE encourage you to refer closely to this when completing your application.

 

Person specification

Trust Values

Essential criteria
  • To be aware and demonstrate the Trust Values

Qualifications

Essential criteria
  • NVQ level 2 or equivalent standard of literacy and numeracy
  • NVQ Administration/Customer Service Level 3 or equivalent level of proven experience

Experience

Essential criteria
  • Working in a busy office environment
  • Experience of storing and maintaining records
Desirable criteria
  • Working in an NHS environment

Knowledge

Essential criteria
  • Maintaining efficient administrative systems
  • Maintain confidentiality/data protection
  • Understand the needs of clients and deal tactfully and sensitively with concerns
  • Updating and maintaining database systems

Skills

Essential criteria
  • Basic awareness of IT and IT skills
  • Establish and maintain good working relationships
  • Excellent interpersonal skills in a customer focussed environment
  • Team player
  • Able to use own initiative and work without supervision
  • Prioritise own workload
  • Willing to learn new skills
Desirable criteria
  • to be able to travel effectively around the Trust.

Employer certification / accreditation badges

Employers for CarersApprenticeships logoAge positiveDisability confident employerHappy to Talk Flexible WorkingDefence Employer Recognition Scheme (ERS) - GoldEmployers Network for Equality & InclusionTop Employers for Working Families 2021Top 10 Employer 2023

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Reema Begum
Job title
Administration Manager
Email address
[email protected]
Telephone number
0300 300 1706
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