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Job summary

Main area
Offender Healthcare
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
277-6545368-COOK
Employer
Oxleas NHS Foundation Trust
Employer type
NHS
Site
HMP Cookham Wood
Town
Rochester
Salary
£27,147 - £29,596 pa inc
Salary period
Yearly
Closing
24/07/2024 23:59

Employer heading

Oxleas NHS Foundation Trust logo

Senior Administrator

Band 4

Job overview

Are you ready to unlock your potential within a challenging, creative and fast paced work environment? Do you want to escape your current job role and work with people to build positive and productive lives, whatever their past? Now is the time to break into offender healthcare and develop your career.

As part of the Kent Prison Healthcare contract awarded to Oxleas NHS trust, we are able to expand recruitment and are looking for a compassionate, knowledgeable and motivated Senior Administrator  to join our friendly team at HMP Cookham Wood. 

Our healthcare team have a real impact on promoting health and well-being to those in prison and we pride ourselves on using skills and strategies that instil hope for patients future resettlement back into the community. We directly deliver Mental Health, Physical Health, Pharmacy, Clinical Substance Misuse and Admin and Clerical support in an integrated healthcare delivery model to provide effective and responsive care to improve wellbeing and support better outcomes in the future.

As part of our Admin team, you will enjoy all the benefits of NHS AfC employment (inc pension) with the opportunity to work within a forward-thinking service, who encourage career and personal development to all staff to increase their clinical and interpersonal skills.

Main duties of the job

To support the Admin Manager / Head of Healthcare in the administration, reporting requirements and workforce duties.

To deputise in the absence of the Admin manager to organise, support and assist in the management of their diary and meeting commitments. 

The post holder will need to be conscientious, meticulous, and at all times act in a confidential manner.

The post holder will need to be highly motivated, be able to work unsupervised, be able to use own initiative, prioritise own workload, be able to deal with a number of complex issues at one time and work under pressure.

The post holder will be required to supervise junior colleagues.

The post holder will represent Oxleas NHS Trust in a professional and friendly manner.

Working for our organisation

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

 

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

 

Our purpose is to improve lives by providing the best possible care to our patients and their families.  This is strengthened by our new values:

 

  • We’re Kind
  • We’re Fair
  • We Listen
  • We Care

Detailed job description and main responsibilities

The post holder will provide a high quality, confidential administrative service  supporting the Head of Healthcare and MDT, using independent judgment, working proactively with minimal supervision and prioritising workload using own initiative. 

IMPORTANT INFORMATION, PLEASE READ:

All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.  

You will need to provide: 

Proof of right to work documentation 

Proof of ID, needs to include 1 photographic ID

Proof of address documentation 

Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. 

Address History: 

5 years address history will be needed.  

Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously. 

Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.

 In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).

Person specification

Education / qualification

Essential criteria
  • Management and administration training or equivalent experience

Experience

Essential criteria
  • Worked within NHS/LA or similar large organisation
  • Minimum 2 years senior secretary level
  • Working autonomously

Skills

Essential criteria
  • Knowledge of Word, Excel, Power Point
  • Be able to efficiently operate/use office administration filing/record systems
  • Take and transcribe accurate formal minutes of meetings

Employer certification / accreditation badges

Veteran AwareNo smoking policyAge positiveInvestors in People: GoldDefence Employer Recognition Scheme (ERS) - BronzeImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into health

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Clare Denny
Job title
Recruitment and Retention Resourcing Officer
Email address
[email protected]
Telephone number
07504877653
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