Crynodeb o'r swydd
- Prif leoliad
- National Response Centre
- Gradd
- Civil Service: Executive Officer (EO)
- Contract
- Parhaol: There are 2 vacancies available
- Oriau
- Llawnamser
- Rhan-amser
- Rhannu swydd
- Gweithio hyblyg
- Cyfeirnod y swydd
- 919-EA-34703712-307060-EXT
- Cyflogwr
- UK Health Security Agency
- Math o gyflogwr
- Public (Non NHS)
- Gwefan
- London, Birmingham, Liverpool, Leeds
- Tref
- London, Birmingham, Liverpool, Leeds
- Cyflog
- £25,976 - £34,453 Per annum Pro Rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 23/07/2024 23:59
Teitl cyflogwr
Emergency Preparedness Support Officer
Civil Service: Executive Officer (EO)
Trosolwg o'r swydd
We are looking for two Emergency Preparedness Support Officers to join our busy and dynamic National Response Centre (NRC) team, which is part of the Emergency Preparedness, Resilience and Response (EPRR) Directorate in UKHSA. The National Response Centre is responsible for coherence and coordination of:
- situational awareness and preparedness to effectively respond to incidents;
- response to incidents; and
- recovery from incidents
The post holder will provide day-to-day Emergency Preparedness, Resilience and Response (EPRR) support in the management and co-ordination of the UKHSA national response to incidents. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation
Prif ddyletswyddau'r swydd
Your key responsibilities will include:
- Lead and act as a central coordinating point of contact for a range of business administration activities.
- Communicate and engage effectively with a range of people, including internal and external staff and stakeholders.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the function.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary
- Demonstrate a commitment to understanding and improving health equity.
- Be a visible, positive and competent role model and motivator, and provide training, advice and support in own area of responsibility.
Gweithio i'n sefydliad
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
In this role, they will provide day-to-day Emergency Preparedness, Resilience and Response (EPRR) support in the management and co-ordination of the UKHSA national response to incidents. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation
In this role, the post-holder will ensure the seamless operation of their team and the wider organization through comprehensive administrative support. They will lead and coordinate business administration activities, including compiling and updating documents like rotas, on-call schedules, and overtime records. Effective communication with a diverse range of stakeholders is crucial, as is managing stakeholder interactions and overseeing incident mailboxes.
The post-holder will organize meetings and events, prepare reports, draft papers, take minutes, and update action logs. They will support the development of systems and procedures to enhance efficiency, quality, and cost-effectiveness. Active participation in internal working groups and projects will allow the post-holder to contribute to broader organizational goals, representing their team in various initiatives.
Information analysis and reporting are key components, requiring timely and accurate analysis and clear presentation of findings using digital and IT applications. Proactive workload management is essential to ensure all deadlines are met, and duties are performed efficiently. The post-holder will provide cover for colleagues as needed to ensure continuity of service.
Given the nature of the work, participation in an out-of-hours on-call rota or a seven-day work period may be required to ensure 24/7 responsiveness, particularly for public health protection in the UK. The post-holder will demonstrate a commitment to improving health equity, provide training and support in their area of responsibility, and manage staff to promote professional development and well-being if applicable. They will also supervise surge support to the National Response Centre as required, ensuring readiness to address emerging challenges.
The post-holder will discuss and action their training needs with their line manager, attending appraisals, mandatory training, and development events. They will engage in continuous learning to enhance their skills and explore professional or management pathways.
Essential criteria - Please be aware that we will assess on the essential criteria stated on the advert rather than the full list on the job description document.
Selection Process
Stage 1: Application & Sift
Competency-based assessments
You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of
- A CV/ Application form (‘Employer/ Activity history’ section on the application)
- A 500 word (maximum) Statement of Suitability.
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The CV and Statement of Suitability will be marked together.
In the event of a large number of applications we will longlist against behaviour statement ,Education to level 2, or with equivalent demonstrable working experience AND Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes
We will shortlist against the essential criteria listed in the Person Specification.
Unfortunately, late applications will not be considered
If you are successful at this stage, you will progress to interview & assessment
Please do not exceed 500 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Stage 2: Interview
You will be invited to a remote interview.
Knowledge, experience, skills & abilities will be tested at interview
Interviews will be held in August. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location information
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
Working for the Civil Service:
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available
Starting salary
Entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.
Either case is determined by whichever is the highest.
For further details please refer to the Information Sheet - Starting Salaries & Benefits attachment.
Manyleb y person
CV/Application Form
Meini prawf hanfodol
- You are educated to level 2 in any field or with equivalent demonstrable working experience
- You have significant administrative experience including developing, implementing and maintaining administrative systems, handling sensitive information, organising meetings, producing supporting paperwork e.g. agendas and taking minutes. You must also have IT skills, including advanced Microsoft Office experience.
- You are experienced at working under pressure handling multiple tasks and prioritising own workload.
- You communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
- You have the ability to work without supervision working to tight and often changing timescales whilst following relevant policies, procedures and legislation to complete your work.
- You work well as part of a team and strive to ensure the team pulls together and is effective. You also have an understanding of and commitment to equality of opportunity and good working relationships
- You are inquisitive, you seek out new information and look for new ways to develop yourself.
Meini prawf dymunol
- Experience working in a public-sector organisation
- Experience of Emergency Preparedness, Resilience and/or Response
- Ability to manage staff
Bathodynnau ardystio / achredu cyflogwyr
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Elizabeth Amaihian
- Teitl y swydd
- Resourcing Support
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
For queries relating to your application please contact please contact Scott Rosenberg, Head of Knowledge and Library Services. ([email protected])
Rhestr swyddi gyda UK Health Security Agency yn Gwasanaethau gweinyddol neu bob sector