Job summary
- Main area
- Executive assistant
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 273-DC-4488
- Employer
- Moorfields Eye Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Moorfields Private Outpatient Centre
- Town
- London
- Salary
- £42,471 - £50,364 per annum incl. HCAS
- Salary period
- Yearly
- Closing
- 24/07/2024 23:59
- Interview date
- 02/08/2024
Employer heading
Executive Assistant
NHS AfC: Band 6
Moorfields - A global leader in Ophthalmology
We are Moorfields Eye Hospital NHS Foundation Trust. Founded in 1804, Moorfields Eye Hospital is a world-class centre of excellence for eye health services, ophthalmic research, and education.
With more than 2,300 staff we are proud to be supported by one of the most diverse workforces in the NHS. Every year we treat more than 700,000 patients at City Road in central London and at our 22 satellites sites, and, in partnership with the UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre we lead one of the most impactful ophthalmic research programmes in the world.
We train many of the leading eye care clinicians in the UK and internationally and have a global reputation for quality and professionalism in ophthalmic care. In addition, we also operate commercial divisions that provide care to private patients in both London and the Middle East.
This is an exciting time to join Moorfields. The pandemic fast-tracked a huge amount of innovation which is changing the way we work and deliver care. Construction is under way on Oriel, our new eye care, research, and education centre being built in Camden. The new centre will be flexible and modern, enabling us to bring together healthcare, eye research and education under one roof for the first time.
If you want to be part delivering world class eye health services and you share our values: excellence, equity, and kindness, then we would love to hear from you!
Job overview
This exciting role has arisen with the Private Patient division of Moorfields Eye Hospital. This is a stand alone EA role but the right candidate will very much part of the senior leadership team (SLT) and involved in the decision making processes.
This role would suit someone who enjoys being an operational EA and will be proactive to ensure delivery of divisional projects. As well as assisting the Director to deliver excellent patient care, you will be self driven and have the confidence to manage your own work load. You will be a natural problem solver with a curious mind.
Main duties of the job
Present a positive image of the Trust whilst maintaining a high level of confidentiality are essential facets of the role.
This is a pressured role and you will need to be able to work closely with senior leaders effectively, to short deadlines, dealing with emerging and rapidly changing high profile situations regularly.
The postholder will be expected to appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professionalism and ethical standards at all times. The postholder will be a key member of the SLT and will undertake corporate tasks and responsibilities in accordance with the grade and nature of the post. This will include full meeting facilitation of Board meetings of the business, as a support function including tracking of key objectives and specific project work. Moorfields Private West End Limited is a wholly owned subsidiary of Moorfields Eye Hospital.
The role will encompass a wide array of responsibilities from supporting financial planning and budgeting to overseeing operational efficiency aiming to ensure seamless delivery of service. Collaborating with department heads and implementing strategic initiatives are an integral part of the role to optimising private patient care and enhancing the overall experience.
Working for our organisation
At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:
- Salary including High-Cost Area Supplement
- Opportunity to join the NHS Pension Scheme
- Free 24/7 independent counselling service
- Learning and development opportunities
- Easy and quick transport links
- A range of attractive benefits and discounts
- Access to Blue Light Card and other NHS Discount Schemes
- Free Pilates classes
- Full support and training to develop your skills
- Flexible working friendly organisation
And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.
Detailed job description and main responsibilities
- Provide full EA support to the Director or Private Care including full inbox management
- Support and help deliver projects
- Diary management for the Head of Operations, Head of Nursing and Clinical Lead.
- Organise events
- High-level meeting admin/management
- Maintenance of practising privileges documentation for consultant
See full job description attached for comprehensive list.
Person specification
Education & Qualifications
Essential criteria
- Knowledge of the full range of administrative processes through training and relevant experience to degree level or equivalent
Experience
Essential criteria
- Significant experience of working in a fast-paced office environment where prioritising workload was an essential part of your daily routine
- Previous experience or knowledge of project manager framework/principles
- Experience of minute taking within exec c-suite/board level
- Experience handling confidential information
- Experience of analysing and disseminating information.
- Minimum 2 years Personal Assistant/Executive Assistant experience
Desirable criteria
- Previous NHS and/or Private healthcare experience
Skills & Abilities
Essential criteria
- Excellent organisational skills and ability to manage workloads and resolve conflicting priorities
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jennie Phillips
- Job title
- Executive Assistant
- Email address
- [email protected]
- Telephone number
- 07957 432 786
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