Job summary
- Main area
- Medical Workforce
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 289-CR-1580-B
- Employer
- Chelsea and Westminster Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- West Middlesex Hospital
- Town
- Isleworth
- Salary
- £34,521 - £41,956 per annum
- Salary period
- Yearly
- Closing
- 28/08/2024 23:59
Employer heading
![Chelsea and Westminster Hospital NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/45.png)
Medical Workforce Officer
NHS AfC: Band 5
Job overview
An opportunity has arisen for a Medical Workforce Officer to work in our Medical Workforce Team at Chelsea and Westminster Hospital NHS Foundation Trust.
We're looking for a team member who has:
- Ability to build strong relationships with senior managers and medics
- Experience of having responsibility for a large staff group or department from an HR/ Administrative perspective
- Experience of day to day supervision of a member of staff
- very organised and has demonstrable administration and support skills, managing conflicting priorities at the same time
- has great people skills with a background working in a professional or customer services environment, who can work with a wide range of stakeholders effectively
- has excellent written and verbal communication, a demonstrable ability to write and communicate clearly to candidates and stakeholders, as well as the ability to escalate and communicate risks in a timely manner
- has demonstrable experience and understanding of handling sensitive information, keeping a high level of diplomacy and confidentiality with strong attention to detail
- has an understanding of doctors in training rotations
- has previous experience of working with NHS Medical & Dental national terms and conditions, although this is desirable, along with a good working knowledge of Trac, NHS Jobs and ESR (Employee Staff Record)
Main duties of the job
In this role you will responsible for providing effective and responsive advisory and administration service within the medical workforce team, a specialist service aiming to provide high quality expert advice for doctors and dentists
This will include:
- being the first point of contact for all doctors and dentists queries
- ensuring an effective, consistent HR service is delivered to all junior doctors, SAS doctors and consultants
- managing the administration of each junior doctors rotation throughout the year
- managing the on-boarding process; For all doctors and dentists; to include Right to Work checks, Referencing, Occupational Health, DBS checks
- Ensure that all vacant positions are recruited to
This list is not exhaustive - Please see job description for further info
Working for our organisation
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Detailed job description and main responsibilities
For the full job description and person specification please view the attachment/s. The full job description will provide you with an overview of tasks and responsibilities of the role. The person specification details the qualifications, skills, experience and knowledge required.
Person specification
Education and Qualifications
Essential criteria
- Educated to Degree level education or equivalent relevant training or working experience at a similar level.
Desirable criteria
- CIPD Level 3 or 5 or willing & able to study towards it
Experience
Essential criteria
- Previous experience working in the NHS and/or a recruitment environment
- Experience of high volume administrative work
- Proven track record of multi-tasking in order to meet a variety of often conflicting deadlines
- Experience of using ESR/Trac/ NHS jobs
- Experience of training team members on team processes
Desirable criteria
- Experience working in medical workforce
- Experience of reviewing policies
- Experience of delivering training
Skills and Knowledge
Essential criteria
- Excellent organisational skills and prioritisation skills
- Ability to communicate clearly and with confidence to a range of audiences both orally and in writing
- Analytical and problem solving skills and the ability to respond appropriately to sudden and unexpected demands
- Ability to make decisions and to act on own initiative but refer to Senior staff when necessary
- Effective IT Skills, proficient with Microsoft and recruitment database software
- Working Knowledge of NHS Employment checks standards
- Working knowledge and understanding of ESR
- Able to produce and collate information and to maintain manual and computerised records
- Thorough understanding of the importance of confidentiality, data protection and information governance.
- Working Knowledge of NHS Employment checks standards
- Working knowledge & understanding of employment terms and conditions of service
- Working Knowledge of Current Immigration Rules relating to recruitment eg different types of Visas.
- Intermediate Excel skills – able to produce clear standard reports & manipulate them as required 2
- Presentation skills
Personal Qualities
Essential criteria
- Able to work effectively and flexibly as a member of a team.
- The ability to work under pressure and prioritise own work as well as the work of others.
- Ability to communicate effectively with a wide range of people.
- High level of attention to detail
- Resilient
Documents to download
Further details / informal visits contact
- Name
- Georgina Griffin
- Job title
- Medical Workforce Manager
- Email address
- [email protected]
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