Job overview

We are seeking a dynamic, well-organised, and pro-active medical secretary to work as part of the Integrated Learning Disabilities Service Administrative Team, providing comprehensive medical secretarial support to consultants and other clinical staff within the Integrated Learning Disabilities Service, hosted by the London Borough of Enfield. The postholder will be seconded to work in the London Borough of Enfield, within the Integrated Learning Disabilities Service. 

You will need a working knowledge of all key IT systems, with an in-depth knowledge of MS Office.  Excellent communication/organisational skills are required along with the ability to work quickly and efficiently on digital systems. You should possess excellent interpersonal and communication skills, a good eye for detail, and be a team player. This is a responsible post requiring a high degree of accuracy relating to inputting of patient and appointment details. You will be required to use your own initiative in all aspects of secretarial/clerical work to efficiently prioritise work and meet deadlines, as the service requires

The post involves communications with GP’s, Consultants and other medical/support services, whilst still complying with policies on privacy and confidentiality. Therefore, the post holder must be organised, be able to work to strict targets, have excellent IT and customer care skills as well as being able to communicate at all levels

This is an office-based role.

Main duties of the job

Some of the core tasks:

• providing comprehensive medical secretarial support to the clinical learning disability service in a timely and efficient manner, meeting deadlines
• preparing medical letters and reports.  This is completed using a digital system therefore you should be able to learn new systems quickly and efficiently.
• daily diary management for Consultants and Resident doctors
• booking of patients into clinic slots; booking interpreters and other support services, as required, to support clinical sessions.
• minuting Business/Team Meetings and any other relevant meeting
• General administrative functions and office tasks such as minute taking and confidence with office 365.

The role requires someone who is multi-skilled, with intermediate to advanced Microsoft Office suite skill set. Previous NHS experience in a learning disability or social care environment would be highly regarded.

Working for our organisation

North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.

Our Five-Year Strategy:  

1. We will provide consistently high-quality care closer to home.

2. With our partners in North London and each borough we will ensure equity of outcome for all

3. We will offer great places to work, providing staff with supportive environment to deliver outstanding care.

4. We will be more effective as an organisation by pioneering research, quality improvement and technology. 

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.