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Job summary

Main area
Administrator
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
30 hours per week (6 hour shifts covering 7am-7pm on a rota basis)
Job ref
395-BD172-24
Employer
NELFT NHS Foundation Trust
Employer type
NHS
Site
Barking Community Hospital
Town
Barking
Salary
£24,071 - £25,674 per annum pro rota
Salary period
Yearly
Closing
25/11/2024 23:59

Employer heading

NELFT NHS Foundation Trust logo

Community Liaison Administrator

NHS AfC: Band 3

Joining #TeamNELFT means you’ll become part of a welcoming and supportive working environment. We’re CQC rated Good, and we want you to join us on the journey towards an Outstanding rating. NELFT has sites across North East London, Essex, Kent and Medway. We provide community and mental healthcare services to adults and children within these areas.

The Trust has award winning equality and diversity initiatives and staff health and wellbeing activities. We invest heavily in your development, because when you are valued and supported, we provide the best care to our patients. We are a Level 3 Disability Confident Leader, have been featured in the Working Families Top 10 Employers benchmark for three consecutive years, and we have achieved a Carers UK Level 1 Accreditation. Along with our staff networks and training opportunities, we work hard to embed a just and compassionate culture here at NELFT.

Find out more about NELFT careers and what makes our Trust a great place to work, in this video

Job overview

We have an exciting opportunity for skilled and motivated Administrators to join our Liaison team based at Barking Community Hospital.

The ideal candidate will have an  NVQ level 3 or equivalent standard of literacy and numeracy.  Have a strong team work ethic,  have a professional outlook and possess excellent administration and communication skills and have the ability to prioritise workload ensuring work is completed in a safe and timely manner.

This is a 7 day service 7am to 7pm. 

If you are looking for a new challenge to be part of a growing, innovative service then we want to hear from you.  

Main duties of the job

The main principle of the job is to ensure the provision of a professional and competent service,  as well as offering excellent customer care to patients, their families and colleagues recognising barriers to communication.

You will 

  • Ensure all  systems and processes are effective and followed appropriately  
  • Highlight any operational concerns regarding administrative systems so that they can be reviewed.
  • Ensure a safe working environment. 
  • Ensure all phone calls are dealt with in a professional and timely manner. take clear messages and pass to the appropriate team.  
  • Manage referrals ensuring they are uploaded to the correct services using Caredoc and RIO. 

 

 

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Working for our organisation

Starting with NELFT
NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary  period or currently a bank member of staff). 

High Cost Area Supplement - London

This post attracts payment for High Cost Area Supplement of 15% of the basic salary (minimum payment of £4,551 and a maximum payment of £5,735 per annum pro rata).

Use of AI
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Detailed job description and main responsibilities

Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. 

 

 

Person specification

NVQ 3

Essential criteria
  • NVQ LEVEL 3 OR equivalent.
Desirable criteria
  • experience of working in an administrative role
  • experience of working in the NHS.
  • Experience of RIO

essential

Essential criteria
  • updating and maintaining database systems
  • Basic awareness of IT and IT skills
  • NVQ Level 3 or equivalent.

Essential to role

Essential criteria
  • Maintain confidentiality/data protection

Employer certification / accreditation badges

Employers for CarersApprenticeships logoAge positiveDisability confident employerHappy to Talk Flexible WorkingDefence Employer Recognition Scheme (ERS) - GoldEmployers Network for Equality & InclusionTop Employers for Working Families 2021Top 10 Employer 2023

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jane Mason
Job title
Operational Lead
Email address
[email protected]
Telephone number
07718249304
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