Job summary
Employer heading
Administration Assistant Catering Band 3
NHS AfC: Band 3
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULHT.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety – Following ULHT and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence – Striving to be the best that we can be. Innovating and learning from others.
- Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULHT team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours – usually full-time hours but over fewer days or shifts.
- Staggered hours – having different start and finish times.
- Set shift patterns – to allow for predictability
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.
Job overview
Due to expansion of our catering services, Modernization and reconfiguration of the catering Departments we are now looking for additional colleague to join our existing team .
Band 3 Administration Assistant – 37.5hrs ( Mon – Fri 9am-5pm) may include some Occasional trust wide working
Administration Assistant– You will be required to carry out general admin duties required by the service consisting of using Divisional IT systems, including Collating , imputing data and reviewing data in line with trust policies and procedures and IT policy. You will be required to assist with monthly Stocktaking and data entry onto the required system.
Completing daily data record sheets as required and other comparable tasks as directed by the Catering Manager and other department managers & supervisors .
Main duties of the job
The role of the Administration Assistant - To assist with the preparation and production of documentation associated with any Maintenance Contracts/Agreements undertaken by the Service in relation to catering..
Undertake the raising of requisitions for the main kitchens, restaurants, shop, café and snack bars, but also the organisation of orders for catering or facilities as requested.
To assist with the monthly stocktaking data entry onto the required system. Liaison with the Wards and clinical areas in respect to the patient feeding menus.
Ensure any discrepancies are undertaken and resolved promptly.
May be required to travel to the other Trust catering departments, when requested
Be able to work as part of a team and assist each other to be sure duties are fulfilled in a safe and timely manner.
Adheres to departmental sickness and absence reporting procedures and complete mandatory training.
Completes any log sheets associated with departmental hygiene control systems.
Observes Health & Safety procedures at all times.
Appear for duty on time.
Maintains a high standard of personal hygiene
To observe departmental/Trust policies on Fire, Health & Safety at Work, COSHH (Control of Substances Hazardous to Health) and Accident Reporting.
To undertake any duties as may be required.
Working for our organisation
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Detailed job description and main responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Don’t miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person specification
Qualifications
Essential criteria
- • GCSE Grade C English GCSE Grade C Maths / Language or equivalent
- • ECDL or equivalent
- • NVQ business support level 3 (work towards) Or relevant experience
Previous Experience
Essential criteria
- • Practical experience of a multifunction busy office environment
- • Demonstrable evidence of undertaking a range of functions (and specific tasks) comparable with job description
- • Experience of working in an office environment both as an individual and team member
- • Evidence of use of office based computer
Desirable criteria
- • Work in an NHS or customer service focused setting and operating a reception point
Knowledge of particular Knowledge, skills , aptitudes
Essential criteria
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework:
- • IT skills and ability to operate a range of systems
- • Ability to deal with information confidentially
- • Adept at adopting a flexible approach to changing work load demands and to using own initiative
Desirable criteria
- • Experience of working with accounts, questionnaires and surveys, Microsoft office and other systems
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Adrian Barnett
- Job title
- Catering Manager
- Email address
- [email protected]
- Telephone number
- 01205445533
- Additional information
Other contact details Adele would catering manager
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