Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Secondment: 12 months
- Hours
- Full time - 37.5 hours per week (Hybrid working)
- Job ref
- 818-OBS089
- Employer
- Lincolnshire Community Health Services NHS Trust
- Employer type
- NHS
- Site
- Beech House
- Town
- Lincoln
- Salary
- £26,530 - £29,114 per annum, pro rata
- Salary period
- Yearly
- Closing
- 06/11/2024 23:59
Employer heading
Rostering and Resourcing Administrator
Band 4
LCHS Way
We Listen, We Care, We Act, We Improve
We listen: we engage with everyone we work with, we are united, we are always positive
We care: everyone is valued, respected and developed, knowledge and skills are nurtured, success is celebrated
We act: clear goals and right resources, freedom coupled with accountabilty, emphasis on simplicity
We improve: we are creative, resourceful and innovative, integrated and collaboration is the way forward, we're always striving to do better
....Fit for now, fit for the future.
REMEMBER - Please ensure you read all information prior to applying for any job roles. Please note any CV's or covering letters received via email will not be accepted without an online application being completed. Any applications via agency will also not be accepted.
Job overview
The Rostering and Resourcing team continues it's journey and will commence a piece of work to implement a collaborative bank system across the group,
Hybrid working available, with working pattern when on site to be at Beech House, Lincoln or Robey House Lincoln.
There are a number of portfolios that the Rostering team support as part of the main allocate system these cover working with bolt on applications such as Safecare, Loop, Cloudstaff, Staffbank. Roster Perform and Datahub. The role holder will support these portfolios on a rotation basis to provide resilience.
Main duties of the job
To Support the team to deliver and take responsibility for:
- working with service lines to ensure that all new bank starters and leavers are correctly set up on the system
- responsible for ensuring that all relevant elements of training and development are correctly set up on the system and the correct dates are recorded
- working with service lines to ensure that all the relevant elements of roles skill mix are correctly recorded on the system
- working with Service lines to encourage adherence to the Rostering Policy
- To support in ongoing projects such as centralisation of rostering
Working for our organisation
Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.
At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS’ workforce.
LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.
We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an ‘earn while you learn’ apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev
Detailed job description and main responsibilities
To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change.
There is a significant pressure on trusts financially and the big area to focus on is the reduction of agency spend.
This role holder will manage the portfolio around the "Cloudbank" system working across group to deliver cost savings around the implementation of collaborative bank.
Person specification
Qualifications
Essential criteria
- National Vocational Level (NVQ) 3 within Customer Service or Administration or equivalent experience
Desirable criteria
- Allocate Accreditation or Health Roster Experience
Skills
Essential criteria
- Good communication skills
- Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
- Good organisational skills – able to manage busy workload, prioritise work and have a good attention to detail
Experience
Essential criteria
- Previous experience in organising and planning activities and being able to react to changes as required
Desirable criteria
- Previous experience of working in the NHS
- Previous experience of ESR
Special attributes/specific requirements
Essential criteria
- Ability to establish and maintain working relationships at all levels internally and externally
- Ability to work as a team, on own initiative and under pressure
- Able to manage own workload and work autonomously
- Flexible and adaptable approach to hours and duties
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Melanie Ralph
- Job title
- Head of Staffing Solutions
- Email address
- [email protected]
- Telephone number
- 07904524880
- Additional information
Lee Stafford - lee.stafford:nhs.net
Cathy Carter - [email protected]
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