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Job summary

Main area
Procurement and Supplies
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
  • Flexible working
37.5 hours per week
Job ref
358-6868391-COR-RC
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Cross site working
Town
Leicester
Salary
£22,383 per annum
Salary period
Yearly
Closing
03/02/2025 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Inventory & Supplies Assistant

NHS AfC: Band 2

We are actively promoting flexible working options, helping you to manage a work / life balance

Job overview

An exciting opportunity to help support front line clinical workers providing a unique perspective on the incredible work that is carried out in the modern NHS. 

This role is to provide and maintain levels of clinical products in clinical areas as well as ensuring that goods ordered into the hospital reaches its end user destination. You will be working within a team of  like minded staff to reach these aims. 

Focused, driven, dedicated team workers would be encouraged to apply. This post would suit individuals who have retail experience. 

  • Retail experience advantageous 
  • No health care experience required 
  • Job share / part time hours / flexible finish times 

 

Main duties of the job

This role is part of the Inventory & Supplies Team, providing a high quality service to the Trust. 

Working alongside Inventory & Supplies Assistants & reporting to a site based Team Leader. You will provide support to both the Receipt & Distribution & Stock Management functions within your designated areas. 

Candidates should have experience of manual handling and lifting of varying loads within an organisation, good communication skills at all levels both internally and with external organisations and suppliers & be able to demonstrate appropriate level of skill with electronic purchasing / stock management systems.

The Supplies team consists of Inventory & Supplies Assistants working closely with a Team Leader & 2 Team Leader Assistants to achieve daily targets.

This is a physical role where you will be on your feet most of the day with some sit down processing time. There is a high level of communication and support that is provided from within this team. New starters are introduced to their daily duties via an allocated mentor.

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

  • high-quality care for all,
  • being a great place to work,
  • partnerships for impact, and
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud,
  • we are inclusive, and
  • we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

 

Detailed job description and main responsibilities

  1. Service Delivery

The Inventory & Supplies Assistant will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class Inventory & Supply service.         

  1. Communication

Continual communication with the customer is essential to appraise them of       changes within systems and practices as they become necessary, and to inform of any difficulties / solutions involved with routine servicing of Trust user departments. Communication with all Finance & Procurement departments who have an interest in the activities of Inventory & Supply (i.e. Procurement, Accounts Payable) is also essential in order to create a well-informed process.

  1. Training & Development

The Inventory & Supplies Assistant has a commitment to attend appropriate training sessions as agreed in order to enhance the service delivered and to increase customer confidence in all aspects of the duties carried out on their behalf. They are also responsible for requesting that full training and development of him/her is arranged and carried out in order to produce excellent results and increase confidence in all aspects of their daily duties.

  1. IM&T

The Inventory & Supplies Assistant will use departmental Technology in the course of the successful despatch of their duties and will give full co-operation in any upgrade activities as and when required.

  1. Meetings

The Inventory & Supplies Assistant is accountable for attendance at meetings designed to inform or train staff within the Inventory & Supply function. This is to ensure that all necessary information required to carry out daily activities are understood; and to take part in discussion around the development of the team

  1. Governance

Responsible for ensuring products ordered are aligned with on-going Trust compliance practices and that changes to ward listings are made within expected timescales.

  1. Customer Service

 Responsible for ensuring that consistently high standards of customer service are delivered within allocated areas of activity.

Person specification

training & qualification

Essential criteria
  • educated to GCSE/NVQ equivalent in maths & english

Experience

Essential criteria
  • Experience of manual handling and lifting of varying loads
Desirable criteria
  • Previous retail experience (stores/warehouse)

planning & organisational skills

Essential criteria
  • organise and prioritise daily workloads
Desirable criteria
  • Able to work by themselves

physical skills

Essential criteria
  • experience of word/excel
Desirable criteria
  • Previous experience of stock management software

communication

Essential criteria
  • good communication skills

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Glen Sibbick
Job title
Smart Stock Leader
Email address
[email protected]
Telephone number
07960877512
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