Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Part time - 18.75 hours per week
- Job ref
- 358-6449595-COR
- Employer
- University Hospitals of Leicester NHS Trust
- Employer type
- NHS
- Site
- Required to work across 3 main hospital sites (Leicester Royal Infirmary, Leicester General Hospital & Glenfield Hospital)
- Town
- Leicester
- Salary
- £28,407 - £34,581 per annum pro rata
- Salary period
- Yearly
- Closing
- 28/07/2024 23:59
Employer heading
Undergraduate Medical Education Co-ordinator
Band 5
We are actively promoting flexible working options, helping you to manage a work / life balance
Job overview
This Trust wide post, based primarily at LRI, provides administrative management to support and assist the delivery of placement and clinical teaching and assessment within UHL of Medical Students.
This role is to:
• Provide administrative management for Clinical Leads in the day-to-day operation of defined groups of medical students on placement within UHL.
• Organise student attendance at planned teaching opportunities.
• Responsible to monitor and collate student attendance and performance at teaching opportunities and report to the Department of Medical and Social Care Education of the Medical School.
• Organise and facilitate requirements of the Intermediate and Final Professional Examinations for their areas.
• Monitor and evaluate the effectiveness of education, training and development receiving, collating and distributing feedback.
• Provide flexible working hours to accommodate the different session durations, start and finish times.
• Deputise for the Undergraduate Medical Education Manager in their absence.
Main duties of the job
Support Undergraduate Medical Students
• Act as main reference point/source of information
• Manage process for elective students
• Monitor students’ sickness/absence
Support Teaching Blocks
• Support block leaders in the operation of blocks
• Coordinate teaching timetables & monitor effective delivery
• Ensure appropriate accommodation resources are available
• Coordinate clinical placements
• Produce course documentation
• Maintain records of student attendance
• Manage issues
Assessments
• Coordinate assessment activities & collate performance reports
• Organise formative assessments
• Administer end of block assessments
Examinations
• Organise & manage the End of Year/End of Block exams
• Manage allocation of examiners, students & patients
• Ensure appropriate resources are available
• Organise & oversee transport arrangements
• Manage an allocated budget
• Manage the database of patients, case mix, students & examiners
Strategic Planning
• Ensure sound/up to date knowledge, attend University/UHL meetings
• Develop & contribute to strategic planning initiatives
Working Relationships
• Domestic/Catering Service to ensure smooth running of the Centre
• Ensure good working relationships with Hospital Consultant & junior staff
Policy
• Responsible for collating information required to influence policy
• Support the Undergraduate Medical Education Manager in demonstrating Quality Standards compliancy & creating yearly report of Unit achievements
• Provide educational statistics & audit evaluation
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Detailed job description and main responsibilities
Please see attached job description and person specification for full details.
This role (18.75 hours) will ideally be worked over 5 days (Monday-Friday) - 4 days is the minimum. You will be required to work across the three main hospital sites on a rota with 1 WFH day per week.
Please ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Person specification
Training & Qualifications
Essential criteria
- NVQ/BTEC Level 4 or equivalent experience.
- GCSE Mathematics & English Grade C or above
Desirable criteria
- ECDL/Clait or other IT qualification
Experience
Essential criteria
- 3 years experience of working within an NHS environment – preferably with medical staff
- 3 years administrative experience co-ordinating and leading large scale administrative processes
- Experience of developing admin systems and processes and implementing change
Desirable criteria
- Experience of working within an Undergraduate Education environment
- Experience of working within a Medical Education environment
Communication and relationship skills
Essential criteria
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
- Experience of communication with external stakeholders
- Experience of communicating highly sensitive information in a confidential environment
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
Analytical and Judgement skills
Essential criteria
- Ability to interpret data, identify themes and present to stakeholders
- Ability to develop administrative processes to improve efficiency
Desirable criteria
- Knowledge of NHS systems
Planning and organisation skills
Essential criteria
- Advanced IT skills to include Microsoft applications
- Ability to prioritise and organise, both self and team, and make decisions in relation to own work and department
- Evidence of organisational skills and ensuring attention to detail
- Evidence of ability to work on own initiative
Other requirements specific to the role
Essential criteria
- Acknowledges the importance of confidentiality
- Demonstrates commitment to own professional development
Desirable criteria
- Experience of on-line procurement systems and an understanding of financial control measures
- Demonstrates an in-depth knowledge and interest in Medical Education at Undergraduate and Postgraduate level
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Emma Duncan
- Job title
- Medical Education Manager
- Email address
- [email protected]
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