Detailed job description and main responsibilities

• To negotiate best value with suppliers and influence internal customer to use the services of the procurement function and contribute to the achievement of the Trusts savings target.
• To advise on options when placing orders and encourage use of catalogues in line with department and wider strategy.
• To provide advice on sourcing products from appropriate suppliers as necessary.
• To provide advice and help in respect of general supplies queries from staff within the Trust, providing resolution to queries or problems where appropriate.
• To work with the Trust’s Accounts Payables section to assist in matching orders to invoices when applicable and review to ensure outstanding issues are cleared in a timely manner.
• To deal with any issues requiring investigation (e.g. goods returned to suppliers) and work with the Trust’s finance team to bring to resolution.
• To produce regular management reports aimed at ensuring that users have the appropriate information to aid business decision making.
• Provide management information as and when requested.
• To provide routine advice to the Trust’s departments and project teams with regard to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
• To have day-to-day responsibility for advising upon and undertaking procurement activities, this will involve the purchase of goods and services up to a maximum £50k.
• To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trust’s purchasing activities.
• To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
• To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget
• To assist the eProcurement manager in maintaining the Trust’s purchasing catalogues, ensuring accurate, relevant and up to date information.
• To work in conjunction with NHS Supply Chain, Shared Business Services (SBS), and other relevant collaborative organisations to ensure that the Trust is maximising benefits through nationally awarded agreements where possible.
• To support the Trusts eProcurement manager in ensuring that the terms of these agreements are reflected within the Trusts catalogues.
• To provide support and advice to the internal users of the Trusts procurement system.
• To manage the commercial interface between the Trust and the market place though regular contact with end users and supplier representatives.
• To keep abreast of changes within the trust and external markets and ensure that key users are updated as required.
• To develop opportunities to work in partnership with other Trust’s in order to improve value for money.