Job summary
- Main area
- Administration and clerical
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 351-CS2633-TG
- Employer
- Lancashire & South Cumbria NHS Foundation Trust
- Employer type
- NHS
- Site
- Sceptre Point Sceptre Way,
- Town
- Walton summit
- Salary
- £22,816 - £24,336 per annum (subject to availability)
- Salary period
- Yearly
- Closing
- 14/07/2024 23:59
Employer heading
Administration Assistant
Band 3
Our Vision is to provide the best mental health, learning disability, autism and community based services for the populations we serve.
As an integrated mental health, learning disability and community Trust, Lancashire and South Cumbria NHS Foundation Trust provides a range of services including:
• Primary and secondary mental health care for children and adults including specialist inpatient child and adolescent mental health provision, perinatal mental health, forensic services including low and medium secure care.
• Specialist community support for children and adults with learning disabilities and autism, including intensive support.
• Community physical health and well-being services for children and adults.
The Trust was first established in 2002 and employs approximately 7,000 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health and general nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers.
Lancashire and South Cumbria NHS Foundation Trust supports flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, home/remote working, and flexi-time.
For more information visit our website via Lancashire & South Cumbria NHS FT.
Job overview
An exciting opportunity has arisen in the Digital Services Department for an enthusiastic, self-motivated individual for the post of Administration Assistant.
The post holder will provide a comprehensive administration and information service within Digital Services, coordinating their activities with other members of the Administration Team and wider departmental team to ensure an efficient service is provided. The post holder will be expected to use their own initiative.
The post holder will provide administration support and day-to-day support for the Digital Services department and will work flexibly in response to the needs of the department. Post holders will have a range of duties including meeting and diary management.
In addition, the post holder will be required to arrange and administrate meetings, events, workshops, etc. on a regular basis. This will include booking rooms, preparation of agendas, taking minutes/notes, collation and distribution of papers and keeping records of apologies.
In the natural day-to-day operations of the Digital Department, specific responsibilities and duties of the post-holder within the role may change to meet the developing requirements of the Trust.
The individual will need excellent communication and organisational skills, and have the ability to work on your own initiative.
Main duties of the job
The post holder will provide a comprehensive administration and information service within Digital Services, coordinating their activities with other members of the Administration Team and wider departmental team to ensure an efficient service is provided. The post holder will be expected to use their own initiative.
The post holder will provide administration support and day-to-day support for the Heads of Digital Services and will work flexibly in response to the needs of the department. Post holders will have a range of duties including meeting and diary management.
In addition, the post holder will be required to arrange and administrate meetings, events, workshops, etc. on a regular basis. This will include booking rooms, preparation of agendas, taking minutes/notes, collation and distribution of papers and keeping records of apologies.
Working for our organisation
Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.
The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.
For more information please visit our website via Lancashire & South Cumbria NHS FT
Detailed job description and main responsibilities
- Provide a range of administration duties to the team/department.
- Manage departmental meetings on a regular basis including diary room booking
- Ensure data is inputted accurately, timely and proactively
- Produce data reports
- To respond to queries, dealing with routine matters and passing on more complex queries to the appropriate member of staff
- To assist in ensuring work area is kept presentable and well organised
- Provide day-to-day support to department where appropriate.
- Cover the receipt, allocation and despatch of departmental mail (internal and external) when appropriate
- Provide an administrative service to include typing of routine information such as reports, and other correspondence on behalf of the department, ensuring a high standard in accordance with Trust standards
- To photocopy, scan, collate and distribute documents as directed
- Work collaboratively with the appropriate management, teams and other departments to ensure that all appropriate staff are notified in case of matters of urgency and dealt with in a timely manner
- Attend and participate in meetings as appropriate.
- Other adhoc duties as requested.
Person specification
Education/Qualifications
Essential criteria
- NVQ Level 3 education or equivalent experience in an Administrative role
Knowledge
Essential criteria
- Evidence of competence in Microsoft Office applications including Word and Excel
- Demonstrable experience of working effectively in a high performing office environment and undertaking a range of administration duties
Experience
Essential criteria
- Experience of working in an office environment
- Experience of managing conflicting priorities
Skills and Abilities
Essential criteria
- Good grammar and numeracy skills
- Excellent communication both written and verbal
Personal Qualities
Essential criteria
- Good problem solving skills
- Ability to work independently and to strict deadlines
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Vikki Jones
- Job title
- Recruiting Manager
- Email address
- [email protected]
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