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Detailed job description and main responsibilities

MAIN RESPONSIBILITIES:

On a monthly basis, assist with the timely production of budget statements including involvement in variance analysis to support this procedure.  This involves the calculation of accruals and prepayments in accordance with accounting principles, within strict deadlines, to ensure the monthly accounting timetable is achieved.

Maintain central databases and ensure data is received in a timely manner. Work to a rotational timetable to cover all aspects of the management accounts central function.

Maintenance of the Staff in Post file in accordance to the monthly timetable and meetings. To correct errors relating to ESR, ledger and budget balances. Be responsible for the pay recodes, ESR downloads and other pay related checks.

Liaise with the Management Accountants and Assistant Finance Business Partners (AFBPs) / Finance Business Partners (FBPs) as part of a collective team to ensure deadlines are met.

Assist in the month end process by preparing and posting journals into the financial ledger system on a regular and timely basis, ensuring that ledger is in balance at all times.

Reconciliation of control accounts on a monthly basis.

Calculation of basic budgetary costs. Calculation of accruals and prepayments in accordance with accounting principles within strict deadlines to ensure the monthly accounting timetable is achieved. This also requires the creation and maintenance of clear and accurate records for review by senior finance managers as required.

Raise invoices as necessary to any external bodies where additional funding (income) has been agreed.

Provide support to Budget Holders in relation to their access and use of the Budget reporting system and assisting with any variance queries.

Assist in the annual budget setting process.

Carry out ad hoc general office duties to support the Finance Department, including participating in the post rota when necessary ensuring that set procedures for the receipt of cash and cheques are adhered to.

Attend relevant training courses, as directed by your manager.

Maintain records in line with NHS retention of records policy and provide a filing system that allows easy access to information.

To assist in the annual accounts process by ensuring that relevant transactions are processed in accordance with the annual accounts timetable and manual of accounts.

Provide working papers to support the auditing of Management Accounts as required by internal and external audit and ensure all audit recommendations are met.

Liaise with budget holders to review budgets within the Trust wide parameters and maintain and review of these in line with Trust SFIs and other appropriate policies.

Attend budget holder meetings if required to present the relevant financial position and deputise for the management accountant at times.

SECTION 2- KNOWLEDGE AND SKILLS

Create and maintain spreadsheets.

Communicate with all levels of staff internal and external to the Finance Department.

Ability to use own initiative to deal with routine matters independently and only refer non routine matters to their immediate manager.

Ability to plan workload to meet deadlines.

Desire to study or continuing studies to achieve an accounting qualification.

SECTION 3- EFFORT AND ENVIRONMENT

Work within operational procedures as determined by the Management Accounts Team Leader, advising of any problems encountered so they can be investigated and resolved.

Ability to concentrate within a busy office environment.

Requirement to use a computer system for a significant proportion of the working day.