Job summary
- Main area
- Corporate Secretariat/Trust Headquarters
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 245-ADM4COR-07-24
- Employer
- Tameside and Glossop Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Tameside and Glossop Integrated Care Foundation Trust
- Town
- Ashton under Lyne
- Salary
- £25,147 - £27,596 pro rata per annum
- Salary period
- Yearly
- Closing
- 28/07/2024 23:59
- Interview date
- 12/08/2024
Employer heading
Personal Assistant to Chief Nurse & Deputy Chief Nurse
Band 4
Job overview
Personal Assistant to Executive Director (Chief Nurse/Deputy Chief Nurse)- Band 4
37.5 hours per week
We are looking for an experienced personal assistant who is a strong team player and highly organised to join the Corporate Secretariat working for the Trust's Executive Directors. The individual must have the ability to communicate effectively and professionally with a wide range people both within and outside of the Trust; be able to prioritise their own workload; work swiftly under pressure and work with members of the team to ensure cross cover for holidays and other absences. Main duties will include formal minute taking, arranging meetings / diary management of Executive diaries and ensuring a comprehensive and efficient administrative service is provided at all times.
Main duties of the job
To provide a comprehensive personal assistant service to the Chief Nurse and Deputy Chief Nurse in delivering their responsibilities.
To create and maintain effective working relationships at all levels, internal and external to the Trust, including the Local Authority (TMBC), across Greater Manchester and other organisations such as NHSI and NHSE, NMC/GMC etc
Working for our organisation
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Safety
- Care
- Respect
- Communication
- Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Detailed job description and main responsibilities
Provide a comprehensive secretarial/administrative support and assisting with the management of their time and workload
· To be the first point of contact and deal with queries and messages confidently and sensitively, taking appropriate actions and ensuring confidentiality at all times
· Support development of new ways of working that deliver Trust objectives
· Supporting the Chief Nurse relies upon close team working with other PAs in the system, including those supporting the Executive Team and the operational and clinical teams
· The postholder will provide support specific work programmes eg. CQC, safer staffing, NMC requirements and ensure effective administrative process are in place to support ongoing registration in line with the CQC and regulatory bodies.
· The postholder will act as administrator, co-ordinator and servicing officer for a range of sub-committee meetings, distributing agenda and taking minutes.
T The postholder must have the ability to provide support and manage multiple diaries, prioritising meetings/appointments, as necessary, ensuring the Director(s) has sufficient work/reflective time.
Person specification
Qualifications
Essential criteria
- Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or senior manager level)
- RSA III Word-processing (or equivalent)
- ECDL or equivalent
- Evidence of Continuous Professional Development
Experience
Essential criteria
- Substantial experience working as a PA/secretary at Executive Director or senior manager level and delivering the key result areas described in the job description.
- Extensive experience of working with senior level staff and in managing confidential issues and matters.
- Experience of formal minute taking
- Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner.
- Experience of drafting/preparing letters on behalf of senior staff.
Desirable criteria
- Previous experience in the NHS or equivalent public sector organisation
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Catherine Regan
- Job title
- Executive Assistant to Chair & Chief Executive
- Email address
- [email protected]
- Telephone number
- 0161 922 6002
List jobs with Tameside and Glossop Integrated Care NHS Foundation Trust in Administrative Services or all sectors