HealthJobsUK

Job overview

The Therapy Directorate is seeking a Personal Assistant to provide a full, confidential, administrative, secretarial service to the Therapy Triumvirate (Clinical Director of Therapies, General Manager and Quality Lead). This requires excellent time management, organisational and communication skills both with internal and external organisations and an adaptable, flexible approach to produce work within required timescales.

We are keen to develop our team members; therefore, this role could be a development role, with on the job training and support if desired. There will also be the opportunity to attend relevant courses that will be required with specific developmental skills. This role is a secondment/fixed term position, however as we are a large directorate there is the potential to develop into other roles within the team after the secondment/fixed term contract ends.

Secondment will be considered for Internal Applicants.

Main duties of the job

• To proactively provide support to the Clinical Director of Therapies, General Manager and Quality Lead, 
• To manage efficiently the Therapy Triumvirate Microsoft Office diaries. Schedule, making appointments, arranging meetings (both internal and external), booking venues, organising catering and travel arrangements as required, some of which may be multi stranded and complex in nature and involve the formulation and adjustment of plans.
• To receive and prioritise mail, both electronic and hard copy, and wherever possible respond to or delegate for draft response on behalf of the Clinical Director of Therapies, General Manager and Quality Lead, ensuring that all urgent matters are attended to in a timely fashion.
• To draft and type: correspondence, agendas, minutes and reports- prioritising as necessary to ensure that organisational deadlines and priorities are achieved.
• To maintain management health roster for staff annual leave /overtime / on call/ study leave and work pattern changes where required.
• Compilation of monthly key performance reports including activity, workforce, governance and practice development data
• To prepare power point presentations for meetings
• To compile and publish a bi-monthly newsletter for the Therapy directorate

Working for our organisation

MTW is a large acute hospital trust in the south-east of England. We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in west Kent and East Sussex. We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre.

Would you like to work flexibly?  In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.

Please contact the Recruiting Manager for an informal discussion should you have any queries relating to the role for which you are applying. Shortlisted candidates will be contacted via an email as soon as possible after the closing date. Should you receive an invitation to attend interview, please confirm or decline your attendance. Interview slots will then be allocated on a first come first serve basis.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Maidstone and Tunbridge Wells NHS Trust transferring the information contained in this application to its preferred applicant management system and Human Resources personnel.