Job summary
- Main area
- Admin and Clerical
- Grade
- Band 3
- Contract
- Fixed term: 12 months (A secondment will be considered for Internal Applicants)
- Hours
- Part time - 30 hours per week (Mon / Tue / Thur & Friday)
- Job ref
- 359-6812430-T1
- Employer
- Maidstone and Tunbridge Wells NHS Trust
- Employer type
- NHS
- Site
- Maidstone Hospital
- Town
- Maidstone
- Salary
- £24,071 - £25,674 per annum pro rata
- Salary period
- Yearly
- Closing
- 09/12/2024 23:59
Employer heading
Senior Clerical Officer
Band 3
Job overview
The Peggy Wood Breast Unit at Maidstone Hospital has a part-time 1 yr fixed term contract vacancy for a Band 3 Senior Clerical Officer, Monday/Tuesday/ Thurday &Friday 30.0 hours per week.
Are you able to work under pressure and in a challenging environment? Do you enjoy working as part of a lively team? Are you adaptable and able to cope with an ever changing service? If so and you have good organisational skills, are professional, a good team player and able to work without close supervision and on your own initiative then this may be the job for you.
The successful candidate will be joining the Breast Screening Office team, who strive to ensure patient care is at the forefront of our service. You will provide clerical and admin support which contributes to the smooth running of the breast screening office. Accuracy and attention to detail is paramount for this post which involves scheduling and booking appointments for routine and urgent breast examinations and procedures, ensuring national targets are not breached.
Main duties of the job
The post also involves communication with patients and all members of the multi-disciplinary team; face-to-face and by telephone. Therefore an outgoing nature and pleasant manner is essential, displaying tact and diplomacy where necessary. Additional duties include record keeping and the input of data onto the Breast screening computer programme. Previous experience in a healthcare setting and use of patient databases is essential.
Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.
Working for our organisation
MTW is a large acute hospital trust in the south-east of England.
We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in west Kent and East Sussex. We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre.
In the 2024 NHS staff survey, our employees ranked MTW among the top 10 NHS Trusts nationwide and the second-best Trust to work for in the South East.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
Detailed job description and main responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level. (Enhanced level now includes regulated checks against vulnerable adults and children)
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk).
Interview Date: To be confirmed.
Person specification
Experience
Essential criteria
- Experience of working in a busy administration environment.
- Experience in dealing with clients or patients.
- Use of bespoke computer systems i.e. RIS, CRIS
- An understanding of the Data Protection Act 1998
Desirable criteria
- Team working
- Understanding of patient pathways
- Knowledge of NBSS
- Knowledge of Patient Administration System
- Previous NHS experience
Skills
Essential criteria
- Excel: Ability to use spreadsheets and up-date reports.
- Ability to use Word for the accurate preparation of documents
- To be able to prioritise and organise own workload
Desirable criteria
- To develop new skills and contribute to the improvement of the service provided.
Qualifications
Essential criteria
- GCSE English and Maths
- RSA or NVQ 3 equivalent
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jacqui Ebden
- Job title
- Breast Screening Office Manager
- Email address
- [email protected]
- Telephone number
- 01622 939519
- Additional information
If you wish to contact the department for an informal discussion or to arrange a visit please contact Jacqui Ebden on 01622 939519
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