Job summary
- Main area
- Corporate Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 380-SS0563
- Employer
- Kent and Medway NHS and Social Care Partnership Trust
- Employer type
- NHS
- Site
- TBC
- Town
- Maidstone
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 23/07/2024 23:59
Employer heading
EFM Administrator
Band 3
The CQC rates us as an Outstanding organisation for Caring with an overall rating of Good
Kent and Medway NHS and Social Care Partnership Trust (KMPT) offer a range of ongoing benefits to our valued workforce across the Trust. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
The role of EFM Administrator is to provide a high quality, professional administration service to the Estates and Facilities Management Directorate (EFM). Duties will include raising and receiving purchase orders, diary management and minute taking, data input, customer liaison, covering the responsibilities of admin team colleagues during absence periods, and providing miscellaneous admin support to the wider EFM Team.
Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.
Main duties of the job
- High-level communications with services across Trust, leading by example to model
customer-focused behaviors. - Responsible for communicating with individuals and the EFM teams regularly.
- Will use Excel or Word to prepare documents as appropriate. Formatting of
spreadsheets using basic MS Excel skills - Maintaining records and inputting new data on CAFM systems (MiCAD/Ivanti).
- Organising and tracking maintenance repairs and reporting faults.
Working for our organisation
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our strategy
Our mission is what we set out to do every day
We deliver brilliant care through brilliant people
Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Detailed job description and main responsibilities
Please refer to the attached job description for full details and main responsibilities of the role.
Person specification
Qualifications
Essential criteria
- GCSE in Maths and English or equivalent
Desirable criteria
- Educated to NVQ level 3 / RSA3 or equivalent
Experience
Essential criteria
- Previous paid employment or administrative/office work for minimum of 2 years
- Previous employment in a customer facing role
Desirable criteria
- Working in and for a team
Knowledge & Skills
Essential criteria
- Minimum basic Excel setting up of spreadsheets and updating for reports
- Preparation of documents to high quality using Word
- Use of Outlook for updating of calendar and appointments
- Prioritisation and organisation of work and ability to meet deadlines
- Accuracy and attention to detail
Desirable criteria
- Intermediate level Excel application of basic formulas and exception reporting
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Cassie Hooper
- Job title
- Estates Administration Manager
- Email address
- [email protected]
- Telephone number
- 07785632001
If you have problems applying, contact
- Address
-
Kent & Medway NHS & Social Care Partnership Trust
Eastern & Coastal Area Offices
Littlebourne Road
Canterbury
CT1 1AZ
- Telephone
- 01227 230855 | ext. 730855
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