Job summary
- Main area
- Procurement
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 275-2411CONASST
- Employer
- Medway NHS Foundation Trust
- Employer type
- NHS
- Site
- Medway Maritime Hospital
- Town
- Gillingham
- Salary
- £29,970 - £36,483 per annum
- Salary period
- Yearly
- Closing
- 29/11/2024 23:59
Employer heading
Contracts Assistant
Band 5
Do you have the ambition and vision to deliver the Best of Care by the Best People?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.
Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.
Job overview
Contracts Assistant
Division: Corporate
Care Group: Finance
Band: 5
Salary: £29,970 - £36,483 per annum
Interview Date: 5th December 2024
We are recruiting for a Contracts Assistant who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
To support Procurement in providing an effective and professional procurement service that delivers on-going cost efficiencies/benefits to the Trust in line with departmental objectives.
Lead the procurement process for medium to high value supplies and services contracts, ensuring value for money and compliance with Trust SFIs and Public Procurement Regulations.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
Working for our organisation
Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B – Bold
E – Every person counts
S – Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Detailed job description and main responsibilities
To work with key stakeholders to identify and assess specification and volume of goods and services as required, for whole life of contract
Negotiation of contractual issues using high level of knowledge of relevant regulations.
Analysis specification and requirements to determine best route to market and compliant contract award of purchasing options to determine chosen suppliers. Considering current procurement rules and guidelines.
To undertake reviews of expenditure and purchasing activity across the Trust and identify potential areas to improve or obtain VFM on goods and services.
Manage the Procurement work plan to deliver services on time, in accordance with capital schemes.
To undertake research of the marketplace and offer advice to internal customers on possible alternative supply options.
To review the requirement and identify the most appropriate contracting strategy to ensure VFM and compliance with Trust SFIs and Public Procurement Regulations and to lead and advise clinicians, managers and customers through the appropriate procedure.
To draft contract and tender documentation with associated terms and conditions in accordance with relevant policies/procedures.
To effectively plan, prioritise and manage own workload to meet departmental objectives and ensure procurement workplan is continuously reviewed and updated.
To provide professional procurement support and advice to internal customers in connection with their purchasing and contracting needs.
To maintain accurate records of all contracting activity in accordance with best practice, statutory and audit requirements.
To maintain a detailed understanding of Trust SFIs, Public Procurement Regulations, other relevant legislation and purchasing policies and procedures and pro-actively attend training and development opportunities to maintain knowledge.
Person specification
Qualifications
Essential criteria
- CIPS Foundation Diploma or working towards
Knowledge
Essential criteria
- Understanding of public sector purchasing and supply process
Experience
Essential criteria
- Previous purchasing and supply experience in negotiating and awarding contracts
Skills
Essential criteria
- Excellent IT skills – including Word Processing, Spreadsheets & Email
- Commercial awareness
- Negotiation and ability to influence whilst showing tact, diplomacy and professionalism
- Initiative and decision making
- Project management
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Fern McDonnell-Thorn
- Job title
- Deputy Director of Procurement
- Email address
- [email protected]
- Telephone number
- 01634 833700
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