Job summary
- Main area
- Estates and Facilities
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 275-0724-PA-BSM
- Employer
- Medway NHS Foundation Trust
- Employer type
- NHS
- Site
- Medway Foundation Trust
- Town
- Gillingham
- Salary
- £28,407 - £34,581 PA
- Salary period
- Yearly
- Closing
- 05/08/2024 23:59
Employer heading
PA and Business Support Manager
NHS AfC: Band 5
Job overview
Are you a dynamic and organised professional with a passion for improving healthcare facilities?
The Estates and Facilities department are seeking an experienced and motivated PA and Business Support Manager to join our team. This is an exciting opportunity to contribute to the efficient management and strategic development of our healthcare infrastructure ensuring we provide safe, sustainable and high-quality environments for our patients and staff.
The post holder will provide a comprehensive range of administrative and business support services within the directorate. This includes business support to the Director and the Senior Management Team, office procedure management, and event organisation. The role demands a high level of administrative support and management of diverse tasks, requiring flexibility and initiative.
Here at Medway, we pride ourselves on working together to achieve our shared vision of Better, Best, and Brilliant.
Our Trust is an excellent choice for people who want to develop their careers in an ambitious and dynamic environment; we also offer an excellent benefits package which includes onsite childcare facilities, various salary sacrifice schemes and generous annual leave entitlement.
Applications are invited from enthusiastic, professional, highly motivated and practical individuals with excellent communication skills and looking for a challenge.
Main duties of the job
To work within the directorate to provide a comprehensive range of administrative and business support services. This includes executive support to the Director, and the Senior Management Team within the Directorate in the form of business support, and administrative support, management of office procedures and events organisation. The expectation is that this role not only provides a high-level administrative support but also manages a diverse range of tasks.
Working for our organisation
Our Vision and Values
All staff must commit to our Vision and Values and exhibit behaviours in line with our new Values.
Bold We are inspiring and ambitious
Every Person Counts We are respectful and supportive
Sharing and Open We are open and speak up
Together We are inclusive and responsible
Our Trust is a great choice for people who want to develop their career in an ambitious environment. Our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families.We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
Detailed job description and main responsibilities
Office Management and Business Support
Workload Management
Business Management Services
Problem-Solving and Independent Decision-Making
Communication Management
Scheduling and Diary Management
Meeting Administration
Secretarial Services
Progress Monitoring and Deadline Management
Telephone and Inquiry Management
Project and Network Management
Corporate Governance
Division Responsibilities
Person specification
Qualifications
Essential criteria
- Degree in relevant business subject area or equivalent experience
Experience
Essential criteria
- Organisation and servicing meetings of a significant nature including the taking of and writing up of formal minutes Expertise across the full range of office systems and administrative procedures
Skills
Essential criteria
- Excellent organisational, time management and inter-personal skills Excellent diary management skills and ability to manage a number of diaries at any one time Maintains a professional manner at all times A high degree of accuracy and attention to detail The ability to deal effectively and confidently with both internal and external contacts whilst communicating complex and sometimes sensitive information Ability to work autonomously but able to recognise when it is appropriate to seek advice Ability to prioritise the workload and manage multiple, competing demands and projects Ability to deal with complex and challenging enquiries/complaints by effectively investigating the issues and proposing solutions
Knowledge
Essential criteria
- Knowledge of a range of administrative and organisational procedures
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Emma Cooper
- Job title
- PA and Business Support Manager
- Email address
- [email protected]
- Telephone number
- 01634 825291
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