Job summary
- Main area
- Security
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 275-2406ACM
- Employer
- Medway NHS Foundation Trust
- Employer type
- NHS
- Site
- Medway Maritime Hospital
- Town
- GILLINGHAM
- Salary
- £28,407 - £34,581 per annum/pro rata
- Salary period
- Yearly
- Closing
- 10/07/2024 23:59
Employer heading
Access Control Manager
Band 5
Do you have the ambition and vision to deliver the Best of Care by the Best People?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.
Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.
Job overview
Access Control Manager
Division: Estates and Facilities
Care Group: Estates and Facilities Management
Band: 5
Salary: £28,407 - £34,581 per annum/pro rata
Interview Date: 24th July 2024
We are recruiting for a Access Control Manager who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Access Control makes a significant contribution to the safe operation of a hospital, by ensuring that only the correct personnel have access to appropriate areas of the hospital at the appropriate times.
This role is a managerial role which provides support to the Security of the Site, there are no hardware or technical requirements associated with it.
Reporting to the Security Manager, to provide day-to-day management of Medway Maritime Hospital’s Access Control System. To ensure that all directly employed, bank, guest and contracted staff are recorded and managed with regard to the definition of access control areas and who has access to those areas. The Access Control manager will report on who has access specific areas on the basis of the relevant Safe Operating Procedures.
Main duties of the job
Reporting to the Security Manager, to provide day-to-day management of Medway Maritime Hospital’s Access Control System.
To ensure that all directly employed, bank, guest and contracted staff are recorded and managed with regard to the definition of access control areas and who has access to those areas.
The Access Control manager will report on who has access specific areas on the basis of the relevant Safe Operating Procedures.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
Working for our organisation
Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B – Bold
E – Every person counts
S – Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Detailed job description and main responsibilities
This is an exciting opportunity to join the Estates and Facilities Directorate in the Security Team. The Access Control Manager will report to the Security Manager, and will manage Access Control according to tight protocols and SOPs, provide reports and use extensively the proprietary computer based system for access control. Discretion and tact will be required. This is a good opportunity to begin a career in Management within the Estates and Facilities environment.
To manage the levels of Access across the site using the available systems to permit and deny access on a structural and temporal basis for staff, contractors and other users requiring Controlled Access
Act as System Administrator for the Access Control System, allocating appropriate levels of administrative rights according to the Safe Operating Procedure.
Meet with Managers who have access allocated under Access Agreement, to inform them of their responsibilities under the Policy and Safe Operating Procedures and gain agreement for their access level, and which staff can access and when.
Meet with Managers who have access allocated under Specific Access Area Arrangements and agree specific access for persons.
Provide regular reports to Managers who have access allocated under Specific Access Area Arrangements of who has accessed their area and who has access.
Manage staff leavers using the Leavers Report from HR.
Manage contractor and other Trust access according to the Safe Operating Procedure.
Issue initial access control to new staff on their Induction Day according to the Safe Operating Procedure.
Investigate and resolve legacy issues of personnel on the Access Control Database who no longer work in the Trust.
Carry out audits of Personnel registered on the System to establish their validity ensuring their access levels are appropriate.
Ensure that all staff have appropriate access for their role and that they are not prohibited from gaining access to any area required for their normal role.
Ensure that Fire, Resuscitation and other Emergency Response teams have the appropriate physical and temporal access, regularly checking with the nominated Manager the currency of any list of responders.
Issue Temporary Access Cards to Estates for Contractors and provide reports of access gained using these cards.
Provide assistance with any Investigation under the Trust Disciplinary Procedure.
Assist as necessary with the Trust CCTV system, where applicable producing evidence for investigations internally or for external agencies.
To provide activity reports to demonstrate performance against agreed key performance indicators.
To provide professional operational leadership for the service within the directorate to promote the delivery of high quality, cost effective services.
To assist the Security Manager in the performance and monitoring of activity on a daily basis, to support the achievement of the Trust’s targets, and monitor and lead in the implementation of subsequent actions required within areas of supervisory responsibility.
To manage the unpredictable working day when dealing with service problems, staffing levels and service emergencies.
To ensure that service is adequately staffed with appropriately trained personnel within budgetary constraints and meets statutory requirements (e.g. WTD). The post holder will assist the Security Manager in the management of the recruitment, rosters, and procedures for annual leave.
Person specification
Experience
Essential criteria
- NVQ Level three education or equivalent experience.
- Experience in a management position within a busy organisation.
- Management Qualification equivalent to an NHS Line Managers Course
Knowledge
Essential criteria
- A clear understanding of the responsibilities and tasks associated with Safe Operating Procedures
- A clear understanding of computer-based systems, confidentiality, data protection and data analysis.
- An ability to use effectively Microsoft Word, PowerPoint and Excel to produce reports, analysis and presentations.
- A clear understanding of the importance of creating a safe and secure environment for NHS staff patients and assets.
Experience
Essential criteria
- Experience of practical application of health and safety/security best practice to include risk assessments.
- Microsoft office suite experience including Excel and PowerPoint
- Ability to write comment upon, implement and change policies in accordance with various aspects of the role.
- Staff management experience.
- Experience of DATIX incident reporting or similar reporting systems.
- Experience of working in the NHS dealing with challenging issues or similar complex organisations.
Skills
Essential criteria
- Strong communication skills including the ability to relate and communicate with patients and staff at all levels and from different professions.
- Appropriate assertiveness skills, proven negotiation skills and an ability to formulate and verbalise views.
- Ability to analyse complex problems and interpret information effectively, and develop practical and workable solutions
- A strong sense of personal accountability with an understanding of the boundaries around delegated authority.
- A strong sense of personal accountability with an understanding of the boundaries around delegated authority.
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Neil Adams
- Job title
- Associate Director of Estates and Facililties
- Email address
- [email protected]
- Telephone number
- 07971 556806
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