Job summary
- Main area
- Women, Children and Young People Care Group
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 344-8755WCY-A
- Employer
- East Kent Hospitals University NHS Foundation Trust
- Employer type
- NHS
- Site
- Buckland Hospital
- Town
- Dover
- Salary
- £22,816 - £24,336 pro rata
- Salary period
- Yearly
- Closing
- 08/07/2024 23:59
Employer heading
PA to Therapy Managers
Band 3
Job overview
An exciting opportunity has arisen in Community Child Health. You will act as first point of contact on behalf of all Heads of Therapies and key point of contact for the therapists. Input information correctly on the Healthroster system to reflect annual leave, sick leave study leave etc., ensuring compliance with Trust guidelines and timescales. Arrange and attend meetings, distributing all necessary supporting paperwork and take minutes. Arrange induction and training for new therapists as and when necessary. Maintain diaries for all Heads of Therapies. Create and maintain databases and spreadsheets as necessary. Organise own work schedule and adapt the schedule as required to meet agreed timescales.
Buckland Hospital is a community hospital based in Dover. You will work in a friendly admin office in the designated Children's Assessment Centre, working along side the Community Child Health secretaries and admin support team.
Main duties of the job
Input accurate information on to Healthroster system. Attend and take minutes of weekly meeting. Act as first point of contact to Therapy Managers and therapists. Arrange induction for new starters. Order supplies / training courses as necessary.
Work as a member of the Community Child Health admin team to provide high quality administration to support the Heads of Therapies as well as Physiotherapists, Occupational Therapists and Speech & Language Therapists. Input accurate information on to Healthroster system. Support the Heads of Therapies in arranging meetings and taking accurate minutes. Monitor emails and action / deal with enquiries in a timely manner. Liaise with other members of Community Child Health / admin team when necessary, sharing accurate information.
Working for our organisation
We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Detailed job description and main responsibilities
Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.
If you have further queries please don’t hesitate to contact the line manager using the contact details below.
Person specification
Qualification and experience
Essential criteria
- Achieved grade / experience
Desirable criteria
- Achieved grade / experience
Essential
Essential criteria
- Achieved grade / experience
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Helen Waymouth
- Job title
- Head of Community Child Health
- Email address
- [email protected]
- Telephone number
- 01304 222549
- Additional information
Sarah Blaskett, Admin Office Manager
01304 222521
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