Job summary
- Main area
- Administration/clinical
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 344-3833SAC
- Employer
- East Kent Hospitals University NHS Foundation Trust
- Employer type
- NHS
- Site
- Kent & Canterbury Hospital
- Town
- Canterbury
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- 29/07/2024 23:59
Employer heading
Theatre Scheduler
Band 4
Job overview
The successful applicant will support a comprehensive, high quality and efficient surgical service to the surgical and anaesthetic care group by providing robust data, narrative and professional challenge to surgical specialities. The post holder will also provide support and leadership to the site-based theatre audit team.
The impact of this role will ensure patients receive their surgical procedures in a timely manner in accordance with clinical need and trust priorities.
Main duties of the job
- Ensure provision of a comprehensive, high quality and efficient theatre scheduling service to specialities in line with the 6-4-2 process.
- Monitor tentative schedules and identify gaps in sessions, discrepancies in bookings and contact the appropriate speciality team to confirm or resolve.
- Ensure that patients are listed on the TheatreMan system appropriately according to individual requirements in line with guidelines and, communicating discrepancies to the relevant specialities for action.
- Ensure that patients receive their surgical intervention within appropriate times scales according to clinical need and trust priority, ensuring the rapid relisting of patients if required
- Ensure that high quality information is available for Care Group and external data analysis and reporting. Provide and receive complex information as necessary.
- Liaise with the Theatre Team Leads weekly and as necessary on theatre lists and identify potential issues with equipment, timing of cases and escalate as required, following up on actions to ensure completion.
- Take minutes
Working for our organisation
We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Detailed job description and main responsibilities
Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.
If you have further queries please don’t hesitate to contact the line manager using the contact details below.
Person specification
Qualifications and Training
Essential criteria
- Experience of a range of work procedures and practice, including involvement in creating complex rotas and schedules
- Experience of working for and within a team.
- Good understanding of appropriate data collection requirements, and participate in the formation of data collection systems
- Educated to NVQ Level 4 standard, working towards this qualification or demonstrable work experience to this level.
- Computer literate including Word and Excel.
- GCSE A-C English or equivalent.
Desirable criteria
- Minimum 2 years’ experience in theatre services.
- Contributing to the design and development of standard reports, rotas and schedules.
Knowledge
Essential criteria
- Knowledge of working for and within a team and managing the work of a team.
Desirable criteria
- Knowledge of a range of office work procedures and practice, the majority of which is non-routine.
Personal/professional attributes
Essential criteria
- Able to prioritise workload and meet deadlines and use own initiative.
- Able to communicate with, co-ordinate and liaise with a multidisciplinary team.
- Able to remain calm in a busy environment whilst working under pressure.
- Able to make judgements involving a range of facts, that requires analysis.
- Ability to organise a number of complex activities including formulation and adjustment of plans.
- Good interpersonal skills.
- Excellent organisational skills.
- Able to communicate routine information but understanding barriers to communication and imparting occasional sensitive information.
- Use computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.
- Ability to Negotiate and influence positive outcomes within the service.
- Ability to motivate staff and achieve optimum performance.
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Edward Curtin
- Job title
- Theatre Matron
- Email address
- [email protected]
- Telephone number
- 01277 206705
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