Job summary
- Main area
- Administration and clerical
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job share
- Job ref
- 470-24-0117-COR-A
- Employer
- Isle of Wight NHS Trust
- Employer type
- NHS
- Site
- St Marys Hospital
- Town
- Newport
- Salary
- £24,625 - £25,674 pro rata per annum
- Salary period
- Yearly
- Closing
- 13/04/2025 23:59
Employer heading
HR Administrator (Self Service)
Band 3
Job overview
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Location: Dependent on current base site, with potential for across site working, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally).
This role is joining the busy People Services team providing a comprehensive employee service to ensure records are accurately maintained and enquiries from managers, payroll and staff are efficiently and professionally dealt with. The role will also assist where required in the administration of parental leave, professional registration, rights to work and annual assessments and any audits as required. Smartcard administration and production also form part of this role.
You will be a self-starter with initiative who is able to work closely as part of a team, and is self-motivated to work independently when required to complete work as necessary. Queries will be escalated where appropriately and your support to resolve these will be expected.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Working for our organisation
Our vision for Single Corporate Services
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division
Why are we changing the way we deliver Corporate Services?
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
For further information, please read the attached document outlining the vision for our single corporate services.
Detailed job description and main responsibilities
Provide a comprehensive service to the organisations, ensuring timely effective administration of all aspects of an employee’s employment, maintaining their electronic record and personal file.
Input and action as appropriately all changes to an employee’s employment record, advising on terms and conditions, issuing correspondence as required including confirmation of employment.
Create and issue Smart Cards to all authorised users in compliance with the national guidance on access.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Please note, this position has also been advertised on the Portsmouth Hospitals University Trust's jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
For further details, please see enclosed Job Description.
Please note your application may be transferred to the Portsmouth Applicant Tracking System (ATS) if you are selected for an interview.
Person specification
Experience
Essential criteria
- NVQ Level 3 in Business Administration or equivalent alternative or equivalent experience
- Experience of working in a busy office environment.
- Experience of Smart Card technology and the issuing of smart cards and management of spine.
- Experience of effectively using paper and electronic filing systems.
- Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office.
- High standard of computer literacy with good keyboard skills.
- How to communicate effectively by telephone.
- Ability to communicate effectively in person, dealing with callers to the department who may be distressed and / or upset.
- Ability to communicate effectively in writing.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Nathan Heys
- Job title
- Human Resources Officer
- Email address
- [email protected]
- Telephone number
- 01988822099
- Additional information
01983 822099 6205
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