Job vacancy: Senior Administrator with Medical Secretary Responsibilities, Hertfordshire Community NHS Trust, Watford

Job summary

Main area: Administration and Clerical
Grade: NHS AfC: Band 4
Contract: Fixed term: 6 months
Hours: Part time - 30 hours per week (0900 - 1700)
Job ref: 812-24-CSS-MED SEC-KM-A

Employer: Hertfordshire Community NHS Trust
Employer type: NHS
Site: Peace Children's Centre
Town: Watford
Salary: £25,147 - £27,596 per annum pro rata
Salary period: Yearly
Closing: 05/07/2024 23:59

Senior Administrator with Medical Secretary Responsibilities

NHS AfC: Band 4

Detailed job description and main responsibilities

The successful candidate will have a good standard of English and Maths. Experience of SystmOne/AMSPAR would be an advantage, but full training will be provided.

Please see full Job Description attached

Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID-19

Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.

Person specification

Other

Essential criteria

Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)

Qualifications and Training

Essential criteria

NVQ level 4 in Business Studies or Administration or equivalent knowledge or experience.
RSAIII (or equivalent)
Educated to G.C.S.E. or equivalent in English and Maths
Audio Typing/AMSPAR qualification

Experience and Knowledge

Essential criteria

Experienced Administrator at Senior Level
Experience of line management responsibility
Experience of preparation of reports and taking of and producing minutes, together with setting agendas and distribution of associated papers
Experience of arranging large meetings
Experience of managing diaries
Advanced level knowledge of IT systems in particular
Microsoft Office software packages, to include Word, Excel and PowerPoint
Experience of composing correspondence for approval
Ability to organise and evaluate data, assessing its importance by creating and maintaining databases and spreadsheets
Ability to construct clear, grammatically correct letters and reports presenting work accurately and neatly
Takes initiative and uses own judgement in anticipating and dealing with queries and problems
Excellent time management and prioritisation skills

Skills and Abilities

Essential criteria

Plan and prioritise own workload in a busy environment
Well-developed office management skills including the reviewing and/or setting up of systems
Good verbal communication skills including the ability to persuade, motivate and influence others
Good written communication skills with a high standard of accuracy
Communicate sensitive and confidential issues in an appropriate manner
Ability to adapt to change and develop own systems to meet changing priorities
Able to work on a variety of tasks with deadlines at any one time with minimum supervision
Respond effectively and appropriately to external calls and queries from members of the public and external stakeholders
Understanding of the importance of maintaining confidentiality

We will communicate any interview arrangements with applicants via e-mail so it is advisable that you check the email address you give on your application on a regular basis.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band. All new appointments (excluding Medical & Dental roles) are subject to a 26 week probation period.

We are proud to be an armed forces friendly employer and support the employment of the armed forces community, including veterans, spouses and partners. For more information, contact [email protected]

Applications from qualified job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications, subject to you meeting minimum criteria of the role and salary threshold. Please visit the Gov.UK website for detail.

If applicable to the role, staff are required to hold a full, valid, UK driving licence and have access to a car to use with business insurance (unless the member of staff has a disability as defined by the Equality Act 2010).

In submitting an application form, you authorise Hertfordshire Community NHS Trust to confirm any previous NHS service details via the Electronic Staff Record Inter Authority Transfer process should you be appointed to the post.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Kerry McCarthy
Job title: Business Support Manager
Email address: [email protected]

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Job summary

Employer heading

Senior Administrator with Medical Secretary Responsibilities

NHS AfC: Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Other

Essential criteria

Qualifications and Training

Essential criteria

Experience and Knowledge

Essential criteria

Skills and Abilities

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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